Senior Executive Assistant

Job Posting Organization:
The World Bank Group is a prominent global partnership consisting of five institutions dedicated to ending extreme poverty and promoting shared prosperity. Established with 189 member countries, the organization operates more than 120 offices worldwide. The World Bank Group is recognized as one of the largest sources of funding and knowledge for developing countries, working closely with public and private sector partners to invest in innovative projects and utilize data, research, and technology to address urgent global challenges. The organization aims to provide financial and technical assistance to developing countries, ensuring that they can achieve sustainable development and improve living standards for their populations. For more information, visit http://www.worldbank.org/

Job Overview:
The Senior Executive Assistant position at the World Bank Group is a critical role that involves providing comprehensive support to the director" style="border-bottom: 1px dotted #007bff !important;">Executive Director of the Office of the Executive Director for Albania, Greece, Italy, Malta, Portugal, San Marino, and Timor-Leste. This position requires a highly capable and motivated individual who can thrive in a demanding and fast-paced environment. The Senior Executive Assistant will be responsible for managing the overall organization of the office, including schedule management and general office support for all staff members. The role involves interacting with various stakeholders, including senior bank management, government officials, and representatives from the private sector and non-governmental organizations. The successful candidate will be expected to maintain a high level of discretion and professionalism while handling sensitive information and ensuring the efficient functioning of the Executive Director's Office. This position also requires the ability to adapt quickly to the needs of the Executive Director and other stakeholders, as well as organizing events and travel itineraries, preparing meeting programs, and providing research support as needed.

Duties and Responsibilities:
The Senior Executive Assistant will have a diverse set of responsibilities, including but not limited to: providing a full range of executive assistance to the Executive Director, serving as the main point of contact for internal and external clients, managing workflow efficiently, preparing and handling sensitive information, organizing events related to the Executive Director's work, ensuring the efficient functioning of the office, following up on inquiries, organizing travel itineraries, preparing meeting programs for high-level officials, maintaining relationships with constituent members, coordinating activities for constituency meetings, providing administrative and logistical support during annual meetings, conducting research, disseminating documentation, arranging meetings with senior management, editing documents, drafting correspondence, maintaining contact lists and filing systems, ensuring an efficient backup system, and supporting all team members. Additionally, the Senior Executive Assistant will act as the Leave and Attendance Coordinator, tracking leave requests and ensuring the team's annual leave schedule is up-to-date.

Required Qualifications:
Candidates must possess a high school diploma, with a Bachelor's degree preferred, and at least 10 years of relevant experience. They should have an excellent command of written and spoken English, including the ability to draft formal and informal correspondence independently. Knowledge of Italian is desirable, and familiarity with the constituency countries is a plus. Candidates must demonstrate the ability to work with discretion, possess extensive experience within large organizations, and have a high degree of judgment, tact, integrity, and diplomacy. Effective analytical, research, and problem-solving skills are essential, along with the ability to function under pressure and handle multiple tasks in a fast-paced environment. Strong interpersonal skills, flexibility, and the ability to work in a team-oriented, multicultural environment are also required.

Educational Background:
The position requires a minimum of a high school diploma, with a preference for candidates holding a Bachelor's degree. This educational background is essential to ensure that the candidate possesses the necessary skills and knowledge to perform the duties associated with the role effectively.

Experience:
Candidates should have at least 10 years of relevant experience, ideally within the World Bank Group or a similar large organization. This experience should include a comprehensive understanding of institutional processes, technologies, policies, and procedures, particularly regarding decision-making functions. The candidate should also have a proven track record of providing executive assistance and managing sensitive information.

Languages:
The mandatory language for this position is English, with a strong command required for both written and spoken communication. Knowledge of Italian is desirable and will be considered a plus. Additionally, familiarity with Nordic or Baltic languages is preferred but not mandatory.

Additional Notes:
This position is a local recruitment opportunity with a term duration of 2 years. The World Bank Group emphasizes the importance of local talent and encourages applicants who are authorized to work in the duty station. The organization offers comprehensive benefits, including a retirement plan, medical, life, and disability insurance, paid leave, and reasonable accommodations for individuals with disabilities. The World Bank Group is committed to being an equal opportunity and inclusive employer, ensuring that all individuals are treated fairly regardless of gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.