Asistente de Recursos Humanos

Job Posting Organization:
The World Food Programme (WFP) is the world's largest humanitarian organization dedicated to saving lives in emergencies and using food assistance to build pathways to peace, stability, and prosperity for people recovering from conflict, disasters, and the impacts of climate change. Established in 1961, WFP operates in over 80 countries, employing thousands of staff members who are committed to the mission of eradicating hunger and ensuring that no child goes to bed hungry. WFP's core values include Integrity, Collaboration, Commitment, Humanity, and Inclusion, which guide its operations and interactions with partners and beneficiaries. The organization has received numerous accolades, including the Nobel Peace Prize in 2020, recognizing its efforts in combating hunger and promoting peace. WFP is dedicated to fostering a diverse and inclusive workplace, encouraging individuals from all backgrounds to apply for positions within the organization. For more information about WFP, visit their official website at https://www.wfp.org and follow them on various social media platforms to stay updated on their initiatives and impact.

Job Overview:
The position of Asistente de Recursos Humanos at WFP involves performing a variety of human resources tasks to support the accurate application of WFP policies and procedures, facilitating the effective functioning of strategic and client-focused human resources services. The role requires the individual to take responsibility for a range of human resources activities that necessitate a certain level of interpretation of standard guidelines and practices. The Asistente de Recursos Humanos will be expected to provide high-quality HR services to clients, assist in the onboarding of new staff, maintain confidential personnel records, and ensure compliance with established standards. This position is crucial in supporting the overall mission of WFP by ensuring that the organization has the right talent in place to deliver effective humanitarian assistance.

Duties and Responsibilities:

• Provide assistance in general HR inquiries and follow-up actions to ensure that clients receive consistent and high-quality HR services.
• Offer guidance and training on employment matters to other staff members to support their development and enhance their understanding of HR systems and procedures necessary for their roles.
• Act as a liaison with other internal departments or offices regarding HR-related matters such as payroll, contracts, etc., facilitating the necessary information for timely HR service delivery.
• Extract and compile HR data related to recruitment and selection, contractual conditions, entitlements, performance, and training requirements to support analysis and reporting needs.
• Provide administrative support in various HR activities within assigned areas of responsibility, including the onboarding of new staff in accordance with relevant processes and procedures.
• Maintain confidential personnel records, HR databases, and files to ensure accurate storage and updating of data in compliance with established norms.
• Draft various HR documents required in the specific area of activity (e.g., employment contracts, transfer letters, training-related documents, etc.), ensuring accuracy and adherence to deadlines.
• Utilize HR management systems to input and update a wide range of data, assisting in tracking various deadlines (e.g., contract expirations, PACE, etc.) to ensure compliance with established timelines and data accuracy.
• Support the deployment of personnel and related administrative measures, including preparing basic reports to facilitate efficient HR service delivery that enables WFP to respond swiftly to crises.

Required Qualifications:
Minimum standard qualifications required for this position include the completion of secondary education. A post-secondary education certificate in the relevant functional area is desirable. Candidates should possess five years of experience in the relevant functional area, demonstrating a solid understanding of HR practices and procedures. Additionally, candidates should have experience in managing and applying HR policies and procedures in accordance with WFP operational standards. Experience in specific HR service activities such as payroll administration, recruitment processes, and interview management is also desirable. Candidates should be able to provide ad hoc guidance to less experienced staff and have experience organizing orientation sessions for new hires as part of the onboarding process.

Educational Background:
Candidates are required to have completed secondary education, with a preference for those who hold a post-secondary education certificate in a relevant functional area. This educational background is essential to ensure that candidates have the foundational knowledge necessary to perform the duties associated with the Asistente de Recursos Humanos role effectively.

Experience:
The position requires a minimum of five years of relevant experience in the human resources field. This experience should encompass a range of HR functions, demonstrating the candidate's ability to manage HR processes effectively and provide support to staff members. Candidates with experience in diverse contexts within WFP and exposure to various strategic priorities will be viewed favorably, as this will enhance their ability to adapt to the dynamic environment of humanitarian work.

Languages:
Fluency in Spanish is mandatory for this position, as it is the primary language of communication within the organization and with local stakeholders. An intermediate level of English is desirable, as it may facilitate communication with international colleagues and partners. Proficiency in additional languages may also be considered an asset, enhancing the candidate's ability to engage with diverse populations.

Additional Notes:
The position is classified as a Service Contract SC-5, with a work location in Havana, Cuba. The contract duration is for 12 months, with the possibility of extension based on organizational needs. WFP is committed to providing reasonable accommodations for individuals with disabilities throughout the recruitment process. The organization does not charge any fees for applications or recruitment processes, ensuring that all candidates can apply without financial barriers. Selected candidates will undergo rigorous reference and background checks to ensure a safe and inclusive work environment.