Procurement Officer

Job Posting Organization:
The World Food Programme (WFP) is the world’s largest humanitarian organization, dedicated to saving lives in emergencies and using food assistance to build pathways to peace, stability, and prosperity for people recovering from conflict, disasters, and the impacts of climate change. Established in 1961, WFP operates in over 120 countries, assisting more than 115.5 million people each year. The organization is committed to diversity and inclusion, ensuring that its workforce reflects the communities it serves. WFP was awarded the Nobel Peace Prize in 2020 for its efforts to combat hunger and promote peace. The organization emphasizes a healthy and inclusive work environment, living by its core values of Integrity, Collaboration, Commitment, Humanity, and Inclusion. WFP invests in the personal and professional development of its employees through various training and mentorship programs, providing opportunities for career advancement across its global offices.

Job Overview:
The Procurement Officer position at WFP is crucial for planning, executing, and analyzing procurement activities to enhance the efficiency of procurement operations. The role involves supporting professional staff in acquiring goods and services necessary for effective field operations. The incumbent will be responsible for ensuring that procurement processes are conducted in a timely and efficient manner, adhering to standard procedures. This position requires a proactive approach to managing procurement requisitions, coordinating deliveries, and maintaining accurate records. The Procurement Officer will also play a key role in liaising with internal counterparts to align procurement activities with broader program goals, ensuring that food assistance needs are met effectively. The role is designed for individuals who are detail-oriented, possess strong analytical skills, and are capable of working collaboratively in a fast-paced environment.

Duties and Responsibilities:
The duties and responsibilities of the Procurement Officer include:

• Performing administrative procurement activities efficiently to support the acquisition of goods and services.
• Compiling data and preparing documents to support procurement programs, including issuing tenders and evaluating offers.
• Reviewing and prioritizing purchasing requests, ensuring all necessary documentation is complete and funding is available.
• Coordinating and monitoring the delivery of procurement requisitions, verifying receipt and inspection of deliverables.
• Researching and presenting information in standard formats to facilitate informed decision-making.
• Managing and maintaining databases and records to ensure accuracy and availability of information.
• Liaising with internal counterparts to align procurement activities with wider programs.
• Providing technical support and guidance to other support staff.
• Following emergency preparedness practices to ensure rapid response to crises. 1
• Performing other duties as required.

Required Qualifications:
The required qualifications for the Procurement Officer position include:

• Completion of secondary school education; a university degree in Supply Chain, Business Management, or Finance is preferred.
• At least five years of progressively responsible experience in procurement, supply chain, or relevant administrative roles within the humanitarian sector.
• Proven experience in conducting procurement activities and developing reports.
• Experience in working with suppliers or third parties on a daily basis is essential. Candidates should demonstrate strong organizational skills and the ability to work under pressure.

Educational Background:
Candidates must have completed secondary school education, with a university degree in a relevant field such as Supply Chain, Business Management, or Finance being advantageous. This educational background is essential for understanding the complexities of procurement processes and supply chain management.

Experience:
The position requires a minimum of five years of progressively responsible experience in procurement or supply chain management, particularly within the humanitarian sector. Candidates should have a solid track record of managing procurement activities, conducting analyses, and developing reports, as well as experience in daily interactions with suppliers or third parties.

Languages:
Fluency in both oral and written communication in English and Arabic is mandatory for this position. Knowledge of French is considered an added advantage, enhancing the candidate's ability to communicate in a multilingual environment and engage with diverse stakeholders.

Additional Notes:
The contract duration for this position is three months. WFP encourages applications from female candidates and individuals with disabilities, emphasizing its commitment to diversity and inclusion. The organization offers an attractive compensation package, details of which can be found in the Terms and Conditions section of the vacancy announcement. WFP is dedicated to providing reasonable accommodations for individuals with disabilities throughout the recruitment process. All applications must be submitted through the online recruiting system, and only shortlisted candidates will be contacted for further stages of the recruitment process.