Administrative and Logistics Officer

Job Posting Organization:
FHI 360 is a nonprofit organization that focuses on improving lives in lasting ways by advancing integrated, locally driven solutions for human development. Established in 1980, FHI 360 operates in more than 60 countries and has a diverse workforce of over 4,000 employees. The organization is dedicated to addressing global health challenges, education, and economic development, and it emphasizes the importance of collaboration and partnerships to achieve its mission.

Job Overview:
The STRIDES Morocco Administrative and logistics-officer" style="border-bottom: 1px dotted #007bff !important;">Logistics Officer plays a crucial role in supporting the administrative and office operations of the STRIDES Morocco Activity, which is a U.S. Department of State-funded global health security" style="border-bottom: 1px dotted #007bff !important;">security program. This position is locally hired and based in Rabat, Morocco. The officer will be responsible for a variety of advanced administrative and logistics support duties that require a deep understanding of organizational and departmental policies and procedures. The role involves managing day-to-day administrative and logistical operations, including document preparation, records management, meeting coordination, event logistics, and communication with both internal and external stakeholders. The officer will collaborate closely with the Finance and Operations Manager and the broader project team to ensure that all administrative and logistical activities are executed in a timely, accurate, and compliant manner. This position is essential for maintaining the smooth operation of the project and ensuring that all team members have the necessary support to fulfill their roles effectively.

Duties and Responsibilities:
The Administrative and Logistics Officer will perform a comprehensive set of duties, including but not limited to: performing advanced administrative tasks in support of the STRIDES Morocco project team; serving as the primary point of contact for internal and external communications; coordinating project team meetings, preparing agendas, recording meeting notes, and distributing minutes; ensuring timely and accurate dispatch of communications; developing and improving administrative procedures to enhance the processing of deliverables; setting up and maintaining files, preparing reports and presentations, performing data entry, and compiling special reports; scheduling and organizing complex activities such as meetings, travel, and conferences for project staff; acting as a liaison with other departments and outside agencies, including senior management; handling confidential and non-routine information and explaining policies when necessary; designing and producing correspondence, memos, charts, tables, and other project documents; coordinating set-up, invoicing, and payment for third-party suppliers and outside vendors; maintaining databases and spreadsheet files as requested by management; assisting with gathering, compiling, and evaluating project due diligence data; enforcing and adhering to organizational policies, procedures, and best practices; coordinating project logistics including transportation, event setup, and field activity support; managing office supply inventory and coordinating procurement of administrative and logistical items; coordinating travel and accommodation arrangements for project staff, consultants, and visitors; supporting the organization and logistics of workshops, trainings, and project events, including venue selection and material preparation; maintaining and tracking project assets and equipment in compliance with asset management policies; liaising with building management, service providers, and vendors to ensure smooth office operations; and performing other duties as required.

Required Qualifications:
Candidates must demonstrate an in-depth understanding of the area of specialization, program procedures, methods, and practices, including knowledge of program and staff responsibilities. They should be proficient in established filing and data systems, functions, and/or procedures that require knowledge of the program. Attention to detail is critical, as candidates will be required to review data and information for completeness and accuracy using standard guidelines. Proficiency in office software programs, information systems, and office equipment is essential for accessing, inputting, and verifying standard information. Candidates must be able to communicate information clearly to staff, clients, and the public about services, processes, and procedures using prescribed or established guidelines. Familiarity with program-specific terminology is also important.

Educational Background:
The position requires an Associate's Degree or an international equivalent in Business Administration or a related field. A Bachelor's Degree is preferred, as it may provide a stronger foundation for the responsibilities associated with this role.

Experience:
Typically, candidates should have a minimum of 5+ years of relevant experience. Experience in monitoring the use of expenditures to meet organizational objectives and compliance is preferred. Prior experience working on a U.S. Government-funded project or with a non-governmental organization (NGO) is also preferred, particularly in a science or health-related field. Candidates should be articulate, professional, and able to communicate in a clear and positive manner with clients and staff.

Languages:
Fluency in English, French, and Arabic is mandatory. Candidates must be able to read, write, and speak these languages proficiently to effectively communicate with diverse stakeholders.

Additional Notes:
The position is based in a typical office environment, requiring the ability to spend long hours looking at a computer screen and performing repetitive work on a keyboard. Candidates should be able to sit and stand for extended periods and lift/move up to 5 lbs. The technology used includes personal computers/laptops, Microsoft applications (such as Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment. Travel requirements for this position are less than 10%. The expected hiring salary range for this role is MAD 160,000 - 220,000 annually for gross salary. FHI 360 considers multiple factors when determining an offer amount, including relevant years of experience and education, internal equity, market pay, and budget. This job posting summarizes the main duties of the job and does not prescribe or restrict the exact tasks that may be assigned. FHI 360 is an equal opportunity and affirmative action employer, committed to preventing any type of abuse, exploitation, and harassment in its work environments and programs.