Senior Human Resource Assistant

Job Posting Organization:
The Asian Development Bank (ADB) is a leading multilateral development bank established in 1966, headquartered in Manila, Philippines. ADB is owned by 69 members, with 50 of them from the Asia-Pacific region. The organization is dedicated to fostering inclusive, resilient, and sustainable growth across Asia and the Pacific. ADB works collaboratively with its members and partners to address complex challenges, utilizing innovative financial tools and strategic partnerships to transform lives, build quality infrastructure, and safeguard the planet. ADB's mission is to alleviate poverty and promote sustainable development in the region, ensuring that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages diversity and actively seeks to create a workforce that reflects the communities it serves, welcoming applicants from various backgrounds, including women, ethnic minorities, and individuals with disabilities.

Job Overview:
The Senior Human Resource Assistant position is situated within the Talent Acquisition Division of the Budget, People, and Management Systems Department at ADB. This role is pivotal in providing operational and administrative support to the Director of the Talent Acquisition Division. The successful candidate will be responsible for coordinating various activities within the division, managing databases, and ensuring effective communication and collaboration among team members. The position requires a proactive approach to support recruitment activities, assist in budget management, and maintain the division's operational efficiency. The Senior Human Resource Assistant will also play a key role in knowledge sharing and ensuring that the division's policies and procedures are effectively implemented. This role is essential for fostering a positive work environment and supporting the overall mission of ADB to promote sustainable development in the Asia-Pacific region.

Duties and Responsibilities:
The duties and responsibilities of the Senior Human Resource Assistant include providing operational and administrative support to the Director of the Talent Acquisition Division, assisting in recruitment activities by managing the roster of independent panelists, and serving as the first point of contact for routine queries related to the division. The role also involves assisting in budget management by raising requisitions in budget-related systems, updating references and links related to division policies, and coordinating announcements within the division and across departments. The Senior Human Resource Assistant will manage the Director's meetings, appointments, and travel requirements, consolidate inputs on work planning and budget, and track relevant reports. Additionally, the role requires general office administration, maintaining filing systems, managing office supplies, and coordinating division-wide meetings and events. The incumbent may also be assigned other duties as reflected in their workplan.

Required Qualifications:
To qualify for the Senior Human Resource Assistant position, candidates must possess a Bachelor's degree and have at least five years of relevant work experience. Excellent written and verbal communication skills in English are required, along with the ability to exercise judgment on confidential matters and those requiring urgent attention. Candidates should demonstrate strong organizational, coordination, and interpersonal skills, with the ability to effectively manage meetings and prepare documents. A sound knowledge of MS Office applications (Word, Excel, PowerPoint), SharePoint, and relevant ADB systems is essential. The ability to work collaboratively within a team and build effective working relationships with colleagues across divisions and departments is also crucial.

Educational Background:
Candidates must have a Bachelor's degree in a relevant field to be considered for the Senior Human Resource Assistant position. This educational background provides the foundational knowledge necessary for understanding human resource management principles and practices, which are critical for the role.

Experience:
The position requires a minimum of five years of relevant work experience in human resources or a related field. This experience should include operational and administrative support roles, demonstrating the ability to manage multiple tasks effectively and contribute to the overall efficiency of the department.

Languages:
Proficiency in English is mandatory for this position, as excellent written and verbal communication skills are essential for effective collaboration and coordination within the team and with other departments. While English is the primary language required, knowledge of additional languages may be considered an asset, enhancing communication with diverse stakeholders.

Additional Notes:
This appointment is open to both internal and external applicants and is a fixed-term position for an initial period of three years. At the end of this period, the appointment may be extended for up to two additional years, converted to a regular appointment, or ended based on the organization's needs and the employee's performance. ADB offers a competitive salary and a comprehensive benefits package, including retirement plans, medical and health benefits, paid leave (including parental leave), life and other insurance plans, and opportunities for staff development. ADB is committed to creating an inclusive work environment and encourages all qualified candidates to apply.