Senior Recruiting Associate

Job Posting Organization:
The International Rescue Committee (IRC) is a global humanitarian organization that responds to the world's worst humanitarian crises, helping people to survive and rebuild their lives. Established in 1933, the IRC operates in over 40 countries and 26 U.S. cities, providing assistance to refugees and displaced persons. The organization is dedicated to upholding the values of integrity, service, equality, and accountability, ensuring that all employees adhere to these principles in their work. The IRC employs thousands of individuals worldwide, working collaboratively to deliver essential services and support to those in need.

Job Overview:
The Senior Recruiting Associate plays a pivotal role in supporting the Global Recruitment team and collaborating with various stakeholders. This position involves managing administrative tasks, assisting with offer letter generation, overseeing intern onboarding, and coordinating vendor partnerships. As a liaison between recruiters, HR leaders, team members, and other departments, the Senior Recruiting Associate contributes to the smooth operation of the hiring process and ensures effective communication and collaboration across the organization. The role requires a proactive approach to problem-solving and the ability to manage multiple tasks efficiently in a fast-paced environment. The Senior Recruiting Associate will also be responsible for maintaining the integrity of the recruitment process and ensuring that all activities align with the organization's values and standards.

Duties and Responsibilities:

• Requisition Management: Open and post job requisitions on the company's ATS (Workday) and external job boards. Collaborate with Human Resources Partners, Hiring Managers, and Recruiters to verify the accuracy of requisition information before publication. Review job descriptions to ensure inclusive language aligned with organizational values.
• Internship Program Support: Assist the Human Resources Manager and Development and Volunteer Operations Officer in managing intern processing. Open and post internship requisitions in Workday and assign them to respective recruiters as needed. Process intern reference checks and review them before sending them to Hiring Managers/Supervisors. Generate and send offer letters to interns and initiate background checks.
• Administrative Support: Manage the Recruitment team credit card and regularly monitor the online banking system. Manage and process annual subscriptions. Collect receipts from the Recruitment team for expenses related to external postings, vendor subscriptions/memberships, etc. Create monthly Accounts Payable Vouchers, input expenses, and submit them to the Finance team for processing. In coordination with the other Senior RA, handle the monthly recruitment charge-backs. Collect necessary documents and share them with the Trade Vendor for setup in Emburse.
• Systems and Reporting: Become an expert in using the ATS (Workday) to guide recruiters, candidates, and hiring managers. Collaborate with the HRIS team to understand system updates and communicate them to the user community. Work with the Workday Product Manager to provide effective support to in-country recruiting teams.
• Vendor Management: Manage vendor accounts and process invoices promptly. Collaborate with vendor partners, including LinkedIn, Indeed, and Impactpool, to understand their services, assign access licenses, and inform the recruitment team about available tools and sites. Request and analyze data from vendor partners to assess usage efficiency.
• Miscellaneous: Help maintain and build an intranet site with up-to-date and readily available materials. Handle the IRC recruiting mailbox, resolving and escalating messages as necessary. Provide backup support to other Recruiting Associates during their leave periods. Proactively suggest process improvements to enhance the team's efficiency and effectiveness. Assist with other recruitment team projects as assigned.

Required Qualifications:

• Proficiency in MS Word, Excel, PowerPoint, Outlook, and email/internet.
• Demonstrated ability to handle sensitive and confidential information with exceptional judgment.
• Strong customer service, problem-solving, and interpersonal skills with a positive approach.
• Excellent communication skills and the ability to work effectively in a multicultural environment.
• Strong attention to detail, organizational abilities, and prioritization skills.
• Ability to thrive in a fast-paced environment and manage a high volume of requests efficiently.
• Ability to work in a complex, matrixed environment with tight deadlines and evolving administrative processes.

Educational Background:
Directly relevant work experience or undergraduate degree preferred; fluency in French, Arabic, or Spanish is a plus.

Experience:
At least 3 years of stable administrative experience, preferably in HR, supporting multiple people in a large corporate, global, and professional environment.

Languages:
Fluency in English is mandatory; fluency in French, Arabic, or Spanish is considered a plus and advantageous for the role.

Additional Notes:
The position is based at the IRC's New York City headquarters with a hybrid work schedule. The organization is open to fully remote candidates located within the Eastern Time Zone. The compensation for this role ranges from $26.00 to $33.00 per hour, depending on various factors including the labor market, job type, internal equity, and budget. The IRC is an Equal Opportunity Employer and considers all applicants based on merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability, or any other characteristic protected by applicable law. The IRC offers a comprehensive benefits package including sick days, paid time off, medical insurance, dental and vision coverage, a retirement savings plan, and an Employee Assistance Program.