Program Assistant

Job Posting Organization:
The Clinton Health Access Initiative, Inc. (CHAI) is a global health organization founded in 2002, dedicated to saving lives and reducing the burden of disease in low- and middle-income countries. CHAI operates in over 40 countries and works closely with governments and the private sector to create and sustain high-quality health systems. Initially focused on the HIV/AIDS epidemic, CHAI has expanded its mission to include a wide range of health issues, including infectious diseases like COVID-19, malaria, tuberculosis, and hepatitis, as well as non-communicable diseases such as cancer and diabetes. The organization emphasizes sustainable impact and the importance of local leadership in health solutions, ensuring that programs are designed for national scalability and that learnings are shared globally. CHAI's diverse team is its greatest asset, comprising individuals with a broad range of skills and experiences, primarily based in the countries where they operate. WJCF, an Indian not-for-profit entity affiliated with CHAI, has been working with the Ministry of Health & Family Welfare since 2007 to improve health outcomes in India through various health initiatives.

Job Overview:
The Program Assistant will play a crucial role in supporting the day-to-day administrative operations of the Program Management Unit (PMU) for the Malaria Mukt Gadchiroli Abhiyan. This position is based at the district headquarters in Gadchiroli and involves a variety of tasks essential for the smooth functioning of the program. The Program Assistant will report directly to the Program Officer and will be responsible for logistics, documentation, scheduling, and coordination tasks. The role requires a proactive approach to support trainings, workshops, and meetings, as well as maintaining accurate records and correspondence. The Program Assistant will also facilitate procurement and travel arrangements, and coordinate with block teams for report consolidation and material dispatch. The ideal candidate will need to be organized, dependable, and capable of multitasking in a dynamic environment, ensuring compliance with administrative protocols while supporting the overall goals of the malaria elimination initiative.

Duties and Responsibilities:
The Program Assistant will be responsible for a comprehensive set of duties, including:

• Providing logistical coordination for trainings, workshops, field visits, and review meetings, which involves arranging venues, transport, accommodation, and ensuring smooth on-site support for events across district and block levels.
• Maintaining minutes records of meetings and events, consolidating project data, and ensuring timely filing and organization of both digital and physical documents to support program reporting and compliance.
• Assisting with procurement processes by collecting quotations, maintaining supply records, and supporting logistics.
• Handling travel and accommodation arrangements for PMU staff and visiting teams.
• Liaising with block-level staff to consolidate reports, collect field updates, and track activity implementation.
• Facilitating timely dispatch of supplies and communication materials to field units.
• Managing digital files, calendars, and schedules to ensure smooth administrative operations.
• Tracking deadlines and supporting compliance with internal systems and documentation standards.

Required Qualifications:
The position requires the following qualifications:

• A graduate degree in any discipline.
• 1–3 years of experience in administrative roles, demonstrating the ability to manage various administrative tasks effectively.
• Strong skills in MS Office and file management, ensuring that all documentation is organized and accessible.
• The ability to multitask and respond to dynamic project needs, showcasing flexibility and adaptability in a fast-paced environment.
• Reading and writing knowledge of Marathi is desirable, which will aid in communication and understanding of local contexts.

Educational Background:
Candidates must possess a graduate degree in any discipline. This educational background provides the foundational knowledge and skills necessary for effective administrative support within the health program context.

Experience:
The ideal candidate should have 1–3 years of relevant experience in administrative roles. This experience should include responsibilities that demonstrate the ability to handle logistics, documentation, and coordination tasks effectively, as well as the capacity to manage multiple priorities in a dynamic work environment.

Languages:
The mandatory language for this position is English, as it is essential for documentation and communication within the organization. Additionally, reading and writing knowledge of Marathi is desirable, as it will facilitate better interaction with local stakeholders and enhance the effectiveness of program implementation.

Additional Notes:
This position is a full-time role based in Gadchiroli, India, and is part of a three-year initiative aimed at malaria elimination. The Program Assistant will be expected to work closely with various stakeholders, including government officials and community health workers, to ensure the success of the Malaria Mukt Gadchiroli Abhiyan. The deadline to apply for this position is 26th April, 2026.