Programme and Administrative Associate

Job Posting Organization:
The United Nations Entity for Gender Equality and the Empowerment of Women (UN Women) is dedicated to eliminating discrimination against women and girls. Established to advance their full and equal participation in every sphere of life, UN Women collaborates with various stakeholders, including governments, civil society, the private sector, and other United Nations entities. The organization promotes gender equality as a fundamental aspect of sustainable development, human rights, humanitarian action, and peace and security" style="border-bottom: 1px dotted #007bff !important;">security. UN Women works to uphold international frameworks such as the Convention on the Elimination of All Forms of Discrimination against Women (CEDAW) and the Beijing Declaration and Platform for Action, ensuring that both women and men can contribute to and benefit from social, political, and economic progress. Through comprehensive programs and projects, UN Women assists UN Member States in setting global standards for achieving gender equality and collaborates with governments and civil society to design laws, policies, programs, and services that effectively implement these standards, ultimately benefiting women and girls worldwide.

Job Overview:
The Programme and Administrative Associate plays a crucial role in supporting the operations and program activities of the UN Women office in Tanzania. Reporting to the Program Team Lead, this position involves performing a variety of standard administrative processes with a strong emphasis on quality and accuracy. The associate is expected to adopt a client-oriented, results-driven approach while collaborating closely with the Operations team, Programme staff, and project teams. The primary goal is to ensure consistent service delivery and effective resolution of complex program and administrative issues, including the management of timely and accurate information. This role is pivotal in facilitating the smooth functioning of the office and ensuring that program activities are executed efficiently and effectively.

Duties and Responsibilities:
The duties and responsibilities of the Programme and Administrative Associate include providing administrative and logistical support to the Tanzania Country Office. This involves assisting in the preparation of program work plans, budgets, and proposals related to program implementation arrangements. The associate will support the country offices and executing agencies in the routine delivery and reporting of program-supported activities and finances. Additionally, the role includes coordinating the collection of information for program audits and supporting the implementation of audit recommendations. The associate will also be responsible for creating projects in the Atlas system, preparing budget revisions, monitoring budget preparation, and reviewing financial reports. Other responsibilities include overseeing logistical arrangements for meetings, workshops, and events, managing travel arrangements for Programme Teams, and preparing public information materials and briefing packets. The associate will liaise with high-level officials on administrative issues and contribute to the preparation of presentations and briefing materials.

Required Qualifications:
The position requires a completion of secondary education as a minimum requirement, while a Bachelor’s degree in business administration or public administration is considered an asset. Candidates should possess strong knowledge of program management and the ability to create, edit, synthesize, and present information in clear formats. Additionally, the ability to administer and execute administrative processes and transactions is essential. The associate should also have excellent financial and budgeting skills, as well as proficiency in IT and multiple office software packages. Strong communication skills and the ability to engage stakeholders effectively are also critical for success in this role.

Educational Background:
Candidates must have completed secondary education, with a Bachelor’s degree in business administration or public administration being an advantageous qualification. This educational background is essential for understanding the administrative and programmatic functions required in this role, as well as for effectively managing the various tasks associated with program support and office operations.

Experience:
The position requires at least 7 years of progressively responsible experience in administration or program management/support. Candidates should have experience working in a computer environment utilizing multiple office software packages. Experience within the UN System is considered an asset, as is experience in supporting a team. This level of experience is crucial for ensuring that the associate can handle the complexities of the role and contribute effectively to the operations of the UN Women office in Tanzania.

Languages:
Fluency in English and Kiswahili is required for this position. Proficiency in these languages is essential for effective communication within the office and with external stakeholders, ensuring that the associate can perform their duties effectively and engage with a diverse range of individuals and groups.

Additional Notes:
The position is likely to be full-time, and while specific details regarding contract duration and compensation are not provided, candidates should be prepared for a role that demands a high level of commitment and professionalism. The position may involve working closely with international teams and stakeholders, reflecting the global nature of UN Women’s mission and operations.