Procurement Officer

Job Posting Organization:
Relief International (RI) is an international non-profit organization that has been operational for over 60 years. The organization was formed through mergers and alliances between four organizations and currently operates in 15 countries across Africa, Asia, and the Middle East. RI's mission is to partner with communities affected by conflict, climate change, and disasters to save lives, build resilience, and promote long-term health and wellbeing. With a dedicated team of more than 7,000 staff and local volunteers, RI focuses on critical health needs and wellbeing programming, ensuring that their efforts are safe, local, conflict-sensitive, climate-smart, and evidence-based. The organization is committed to reweaving the social fabric of communities in fragile settings, addressing complex crises that impact vulnerable populations.

Job Overview:
The Procurement Officer plays a crucial role within the procurement department, overseeing a vital part of the supply chain. This position involves reviewing procurement requests (PRs) specifications, preparing requests for quotations/proposals (RFQ/P), and sending these out to potential and eligible suppliers. The Procurement Officer will also participate in evaluating suppliers, maintaining relationships, and ensuring the cost-effective procurement of materials, parts, services, or goods. The jobholder is responsible for ensuring adherence to RI's procurement policies and procedures, acting as a 'buyer' for RI, and following each step of the procurement process from the receipt of procurement requests to the receipt of goods and payment to suppliers. The role requires accountability for ensuring that all RI standards and donor compliance requirements are met, making it essential for the Procurement Officer to have a thorough understanding of procurement processes and regulations.

Duties and Responsibilities:
The Procurement Officer's duties and responsibilities include providing input to RI procurement planning, advising on the completion of procurement request forms, and ensuring timely completion of procurements related to country activities. The officer will process procurement requests in accordance with RI policies and procedures, ensuring transparency, accountability, efficiency, and cost-effectiveness. They will manage, track, and record all procurements using relevant forms and templates, including the procurement tracker. Acting as the point of contact for suppliers, vendors, and service providers, the officer will liaise with Program Managers to ensure that the quality, quantity, and pricing of purchased goods are mutually agreed upon. Additionally, the officer will ensure detailed completion and filing of all procurement documentation, engage with requesters on their procurement needs, and maintain regular communication regarding the progress of requests. The officer will also assist in the induction of new operation and program staff, maintain the BIS License and VAT exemption database, engage with freight forwarding agencies, and conduct local market surveys to understand the availability and pricing of supplies and services. Furthermore, the officer will lead asset management activities, ensuring all procured assets are appropriately tagged, recorded, and insured, and will supervise fleet management activities, ensuring efficient operations and accurate reporting.

Required Qualifications:
To qualify for the Procurement Officer position, applicants must possess a degree in Procurement, Supply Chain Management, Logistics, or a related field. A minimum of three years of general logistics experience is required, with at least two years of experience in logistics within humanitarian organizations. Candidates should demonstrate high computer literacy, particularly in MS Word, Excel, PowerPoint, PDF, and Internet applications. The ability to work independently, take personal initiative, and manage multiple tasks in a dynamic operational environment is essential. Strong facilitation skills, excellent written and spoken English language skills, and the ability to coach others and work effectively in a team are also required. Additionally, candidates should possess excellent interpersonal skills, cultural awareness, and the ability to navigate operational environments effectively.

Educational Background:
The educational background required for the Procurement Officer position includes a degree in Procurement, Supply Chain Management, Logistics, or a related field. This educational foundation is crucial for understanding the complexities of procurement processes and supply chain management, particularly in the context of humanitarian operations.

Experience:
The level of experience needed for the Procurement Officer position includes at least three years of general logistics experience, with a minimum of two years specifically in logistics roles within humanitarian organizations. This experience is vital for ensuring that the officer is well-versed in the unique challenges and requirements of procurement in crisis-affected settings.

Languages:
The mandatory language requirement for this position is proficiency in English, both written and spoken. This is essential for effective communication within the organization and with external stakeholders. While not mandatory, knowledge of additional languages may be considered an asset, particularly if they are relevant to the regions in which RI operates.

Additional Notes:
The position is full-time, and applicants must not have any negative records or convictions related to Sexual Exploitation and Abuse (PSEA), Sexual Harassment, or Child Abuse cases. The deadline for applications is set for 26th March 2026 at 4:30 pm SSD local time. Relief International values inclusiveness, transparency, accountability, agility, innovation, collaboration, and sustainability, and seeks candidates who align with these principles.