Administrative Officer

Job Posting Organization:
FHI 360 is a nonprofit organization dedicated to mobilizing research, resources, and relationships to ensure that individuals everywhere can access the opportunities necessary for leading full and healthy lives. Established with a mission to improve lives in lasting ways by advancing integrated, locally driven solutions, FHI 360 employs a staff of over 2,000 experts who work across more than 50 countries globally. The organization focuses on various sectors including health, education, and economic development, and is committed to fostering sustainable change through collaboration and innovation.

Job Overview:
The Administrative Officer plays a crucial role in supporting the Meeting Targets and Maintaining Epidemic Control (EpiC) project, a global health initiative funded by the U.S. Department of State, which operates from 2019 to 202

• This position is specifically aligned with EpiC’s Global Health security" style="border-bottom: 1px dotted #007bff !important;">Security (GHS) workplan, which aims to enhance national, subnational, and local capacities for preventing, detecting, and responding to public health emergencies, including pandemic preparedness. The Administrative Officer is responsible for providing comprehensive administrative and operational support to both the Country Office and Technical Teams, ensuring the smooth execution of project activities. This role involves coordinating logistics, documentation, and administrative requirements for various program activities such as meetings, workshops, and training sessions, thereby facilitating the effective implementation of the project’s objectives.

Duties and Responsibilities:
The Administrative Officer's duties include facilitating operational and administrative coordination for the Technical Team, managing procurement requests, ensuring compliance with donor policies, monitoring procurement status, and collaborating with requestors and the procurement team. The officer will track traveling staff locations, prepare activity materials, and act as a liaison for the GHS field offices. Additional responsibilities include providing administrative support for workshops and training, responding to team requests for document preparation and tracking, maintaining organized records of administrative and technical documents, and offering general administrative assistance to the Country Office. The role also involves asset inventory management, ensuring accurate records of office materials and supplies, and supporting the supervisor in project administration and operations.

Required Qualifications:
Candidates must possess a Bachelor’s Degree and have 3-5 years of relevant work experience. They should demonstrate familiarity with office administrative procedures, standards, and equipment, as well as proficiency in office software applications and computer spreadsheets. Strong organizational skills, the ability to manage high-volume workflows with minimal supervision, and excellent negotiation and interpersonal skills are essential. The candidate should be service-minded and capable of handling multiple tasks while delivering high-quality results on time.

Educational Background:
A Bachelor’s Degree is required for this position, which serves as the foundational educational qualification. This degree should ideally be in a field related to administration, management, or a relevant discipline that supports the functions of the role.

Experience:
The position requires candidates to have 3-5 years of related work experience, particularly in office administration or a similar field. This experience should include demonstrated knowledge of office procedures and the ability to effectively utilize office software applications, which are critical for the successful execution of the duties outlined in the job description.

Languages:
Fluency in English, both spoken and written, is mandatory for this position. Additionally, proficiency in the local language is required to facilitate effective communication within the local context and with stakeholders.

Additional Notes:
This job posting does not specify a deadline for applications. It is important to note that FHI 360 is an equal opportunity and affirmative action employer, committed to preventing any form of discrimination in its hiring practices. The organization emphasizes safeguarding against abuse, exploitation, and harassment in its work environments and programs. All employment offers are contingent upon appropriate screening checks, including reference and criminal record checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme, which may involve inquiries about previous employment regarding any substantiated findings of misconduct. The organization promotes a healthy work/life balance through a competitive benefits package and professional development opportunities.