Finance Assistant

Job Posting Organization:
The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system, and serves as an authoritative advocate for the global environment. UNEP was established in 1972 and has since been at the forefront of environmental governance, working with various stakeholders to address pressing environmental issues. The organization operates in multiple countries around the world, employing a diverse workforce dedicated to promoting sustainable development through sound environmental practices. UNEP's mission is to encourage sustainable development through sound environmental practices, and it plays a crucial role in coordinating responses to environmental challenges on a global scale. The Law Division, where this position is located, is specifically tasked with advancing environmental law and governance, ensuring that legal frameworks support sustainable development goals.

Job Overview:
The Finance Assistant position within the Law Division of UNEP is designed to support the financial and budgetary functions of the organization. The incumbent will work under the supervision of the Chief of Programme Delivery and Support Unit and the Fund Management Officer, contributing to the preparation and management of budgets, financial reporting, and resource allocation. This role is critical in ensuring that financial operations align with UNEP's mission and objectives, particularly in the context of environmental governance and law. The Finance Assistant will be responsible for assisting in the preparation of budget proposals, monitoring expenditures, and ensuring compliance with financial regulations. The position requires a detail-oriented individual who can analyze financial data, prepare reports, and support the overall financial management of projects and initiatives within the Law Division. The successful candidate will play a key role in facilitating effective financial operations that support UNEP's environmental goals.

Duties and Responsibilities:
The Finance Assistant will have a comprehensive set of duties and responsibilities, including but not limited to: assisting in the preparation of budget proposals and supporting documents; generating expenditure reports from computerized information systems; conducting preliminary analyses of financial data; assisting in the development of resource requirements for budget submissions; consolidating data for budget reviews; preparing budget performance reports and analyzing variances; issuing allotments and staffing table authorizations; verifying accuracy of input data; preparing pre-commitments and commitments in UMOJA; monitoring trust funds and voluntary contributions; reviewing draft financial reports for accuracy and compliance; tracking invoices for timely payments; processing payments to implementing partners; maintaining internal tracking tools for legal agreements; and providing administrative support to the Fund Management Officer. The Finance Assistant will also be responsible for keeping up-to-date with financial guidelines and regulations, drafting routine correspondence, and assisting with data collection and analysis for reporting purposes.

Required Qualifications:
Candidates must possess a high school diploma or equivalent, along with a technical or vocational certificate in accounting and finance, such as CPA, ACCA, CA, or equivalent. A strong understanding of financial rules and regulations, particularly within the UN environment, is essential. The ideal candidate should demonstrate professionalism, teamwork, and accountability in their work, showcasing the ability to maintain accurate records and resolve discrepancies. Proficiency in Microsoft Word and Excel is desirable, as is experience with Enterprise Resource Planning (ERP) systems, particularly in relation to grants and funds management. The candidate should also exhibit strong analytical skills and the ability to work collaboratively with colleagues to achieve organizational goals.

Educational Background:
The educational background required for this position includes a completion of a high school diploma or equivalent. Additionally, a technical or vocational certificate in accounting and finance is mandatory. This educational foundation is crucial for understanding the complexities of financial management within the context of UNEP's operations and ensuring compliance with relevant regulations and standards.

Experience:
A minimum of five years of experience in finance, budget, accounting, administrative services, or a related area is required for this position. However, this requirement is reduced to three years for candidates who possess a first-level university degree or higher. Experience in data analytics or related fields is also desirable, as is familiarity with financial management systems and tools. The candidate should have a proven track record of effectively managing financial operations and supporting budgetary processes in a professional setting.

Languages:
English is the mandatory working language for this position, with a required proficiency level of UN Level II in reading, writing, listening, and speaking. French is also recognized as a working language of the United Nations Secretariat, and while it is not mandatory for this position, proficiency in French may be considered an asset. Candidates should refer to the UN Language Framework for specific language proficiency requirements.

Additional Notes:
This position is offered on a fixed-term appointment basis for an initial period of one year, with the possibility of extension based on the continued existence of the mandate and availability of funding. The position is subject to local recruitment, meaning that applicants must be authorized to work for the United Nations in Nairobi. Staff members recruited locally are not eligible for allowances or benefits that are exclusive to international recruitment. The United Nations is committed to achieving gender balance and encourages female candidates to apply. The organization emphasizes the importance of diversity and inclusion in its workforce and is dedicated to creating a respectful and supportive work environment.