Programme Assistant

Job Posting Organization:
UN Women, established in July 2010, is a United Nations entity dedicated to gender equality and the empowerment of women. It was created as part of the UN reform agenda to consolidate resources and mandates for greater impact in the area of gender equality. UN Women merges the work of four previously distinct parts of the UN system that focused on gender equality and women's empowerment. The organization operates globally, with a presence in numerous countries, including Uzbekistan, where it is actively working on programs related to women's economic empowerment and gender-responsive budgeting. UN Women is committed to eliminating discrimination against women and girls and promoting equality between women and men as partners and beneficiaries of development, human rights, humanitarian action, and peace and security" style="border-bottom: 1px dotted #007bff !important;">security.

Job Overview:
The Programme Assistant plays a crucial role in supporting the Programme Team at UN Women Uzbekistan Office. This position involves providing comprehensive administrative, financial, and logistical assistance to ensure the effective implementation of programs aligned with UN Women’s rules and regulations. The Programme Assistant will work closely with the Programme Analyst and other team members to facilitate the development and management of programs, ensuring that all activities are executed smoothly and efficiently. The role requires a proactive approach to problem-solving and the ability to manage multiple tasks simultaneously while maintaining a high level of professionalism and attention to detail. The Programme Assistant will also be responsible for tracking program budgets, preparing reports, and assisting in the organization of meetings and events, thereby contributing to the overall success of the office's initiatives.

Duties and Responsibilities:

• Provide administrative and logistical support to the formulation and management of programs, including preparation of work plans, budgets, and proposals, and tracking fund delivery.
• Assist executing partners with routine delivery and reporting of program activities and finances.
• Support the audit process of programs/projects and implement audit recommendations.
• Gather and compile data for documents, guidelines, speeches, and position papers in collaboration with the Programme team.
• Create projects in the Quantum system, prepare budget revisions, and manage project awards and statuses.
• Monitor and prepare budgets and finances for programs/projects, including preparation of FACE forms.
• Process payments for consultants and create requisitions in the Quantum system.
• Organize logistical arrangements for meetings, workshops, events, and missions, including travel arrangements for the Programme Team.
• Draft meeting minutes and prepare presentations in collaboration with the Programme team. 1
• Organize and coordinate filing of documents and maintain mailing lists. 1
• Compile and process documentation from donors and the program team for various databases. 1
• Provide administrative support for training organization for office personnel and partners on program and operations-related issues. 1
• Perform other duties as necessary for the efficient functioning of the Office and the Organization.

Required Qualifications:

• Completion of secondary education is required.
• A Bachelor’s degree in international relations, gender studies, business, or public administration is desirable.
• At least 5 years of progressively responsible experience in administrative or program management/support is required.
• Experience in a computer environment using multiple office software packages is required.
• Familiarity with ERP systems, preferably Oracle Cloud, is desirable.
• Experience in supporting a team is also desirable.
• Strong financial and budgeting skills are essential, along with good IT skills.

Educational Background:
The minimum educational requirement for this position is the completion of secondary education. However, candidates with a Bachelor’s degree in fields such as international relations, gender studies, business administration, or public administration will be preferred. This educational background is essential for understanding the complexities of program management and the specific issues related to gender equality and women's empowerment.

Experience:
Candidates must have at least 5 years of progressively responsible experience in administrative or program management/support roles. This experience should demonstrate the ability to manage various administrative tasks effectively and support program implementation. Familiarity with office software and ERP systems, particularly Oracle Cloud, is highly desirable, as is experience in a team support role. The level of experience required indicates that the candidate should be capable of handling complex tasks and contributing to the overall success of the program team.

Languages:
Fluency in English and Uzbek is required for this position, as these languages are essential for effective communication within the team and with stakeholders. Additionally, fluency in Russian is desirable, as it may facilitate communication with a broader range of partners and stakeholders. Knowledge of another official UN language, such as French, Arabic, Chinese, or Spanish, is also considered an asset and may enhance the candidate's profile.

Additional Notes:
This position is full-time and is based in Tashkent, Uzbekistan. UN Women is committed to diversity and inclusion in its workforce and encourages applications from qualified individuals regardless of race, religion, gender identity, sexual orientation, age, or ability. The organization has a zero-tolerance policy regarding misconduct and expects all selected candidates to adhere to UN Women’s policies and procedures. Candidates will undergo rigorous reference and background checks, including verification of academic credentials and employment history. It is important for applicants to complete all sections of the application form to avoid disqualification from the recruitment process.