Administrative (HR) Assistant

Job Posting Organization:
UNESCO, the United Nations Educational, Scientific and Cultural Organization, is a specialized agency of the United Nations that aims to promote world peace and security" style="border-bottom: 1px dotted #007bff !important;">security through international cooperation in education, the sciences, and culture. Established in 1945, UNESCO has been a long-term strategic partner in Afghanistan, focusing on educational support aligned with the United Nations Strategic Framework for Afghanistan (2023-2027). The organization operates in numerous countries worldwide, with a mission to achieve the Sustainable Development Goals (SDGs) and improve educational systems globally. UNESCO emphasizes the importance of diversity, integrity, and professionalism in its operations, ensuring that its initiatives are inclusive and effective in meeting the needs of various communities.

Job Overview:
The Administrative (HR) Assistant position at UNESCO Kabul Office is a critical role that supports the Administration Section in various human resource functions. The individual in this position will work under the authority of the Head of Office and the supervision of the Senior Operations Officer. The primary responsibilities include assisting hiring managers with job openings, reviewing applicants to ensure they meet eligibility criteria, conducting reference checks, preparing offers of appointment, and coordinating assessments for candidates. The role also involves maintaining an electronic roster of successful applicants, processing monthly payroll, tracking danger pay, and conducting exit interviews. The Administrative (HR) Assistant will play a vital role in ensuring that the HR processes are efficient and compliant with UNESCO's policies, contributing to the overall effectiveness of the organization in Afghanistan.

Duties and Responsibilities:
The duties and responsibilities of the Administrative (HR) Assistant include:

• Supporting hiring managers in developing and reviewing job openings, ensuring alignment with evaluation criteria and job descriptions.
• Assisting in the review of applicants to verify eligibility based on job requirements.
• Initiating and following up on reference checks, including academic verifications and employment records.
• Preparing offers of appointment and coordinating candidate assessments, including written tests and interviews.
• Maintaining an up-to-date electronic roster for successful applicants to national category job openings.
• Processing monthly payroll for staff and service contract holders.
• Tracking and adjusting monthly danger pay for staff and non-staff, ensuring accuracy in SAP and tracking sheets.
• Acting as a certifying officer in SAP for authorized amounts based on financial policies.
• Conducting exit interviews and assisting separating staff with final arrangements. 1
• Preparing responses to HR-related queries and participating in HR Working Group meetings. 1
• Performing other work-related duties as required.

Required Qualifications:
The required qualifications for the Administrative (HR) Assistant position include a university degree in Business Administration, Economics, Accounting, or a related field. Candidates must possess a minimum of 10 years of professional experience in Human Resources, Administration, or operations, with at least 5 years of experience in international organizations and diverse working environments. Strong writing, communication, and organizational skills are essential, along with excellent computer and internet proficiency. Teamwork skills, particularly in diverse settings, are also crucial for this role.

Educational Background:
Candidates must hold a university degree in Business Administration, Economics, Accounting, or a related field. A master's degree in Business Administration with a specialization in Human Resource Management is considered a desirable qualification, enhancing the candidate's profile for this position.

Experience:
The position requires a minimum of 10 years of professional experience in the field of Human Resources, Administration, or operations. At least 5 years of this experience should be in international organizations, demonstrating the ability to navigate diverse working environments and understand the complexities of HR functions in such settings.

Languages:
Fluency in English is mandatory, with excellent written and spoken skills. Additionally, candidates should be fluent in one of the national languages, either Dari or Pashto, which is essential for effective communication within the local context.

Additional Notes:
The contract for this position is a Service Contract at level SC-5, with a duration of 6 months and the possibility of extension based on satisfactory performance and availability of funds. The position is open to external candidates, and all applications must be submitted online by the specified deadline. UNESCO emphasizes the importance of confidentiality in the hiring process and adheres to a zero-tolerance policy against harassment. The organization encourages individuals from minority and indigenous groups, as well as persons with disabilities, to apply. The statutory retirement age at UNESCO is 65 years, and no fees are charged at any stage of the hiring process.