Internship in Conference and General Services Section

Job Posting Organization:
The internship is located within the Conference and General Services Section (CGSS) of the Division of Administration at the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP). ESCAP was established to promote economic and social development in the Asia-Pacific region. The organization aims to foster cooperation among member states and provide a platform for dialogue and collaboration on regional issues. ESCAP operates in multiple countries across the Asia-Pacific region, focusing on sustainable development, social inclusion, and economic growth. The CGSS specifically supports ESCAP and the broader UN community by providing essential conference support services, ensuring that meetings and events run smoothly and effectively.

Job Overview:
The internship position is designed for individuals seeking to gain practical experience in the administration of conference management services, general services, host country relations, and catering services. Interns will work full-time for a minimum of three months, with the possibility of extending up to six months based on the needs of the Division. The role involves working under the supervision of a staff member within CGSS, where interns will have the opportunity to engage in various tasks that contribute to the overall functioning of the section. Interns are expected to develop their skills in drafting, research, and data management while gaining insights into the operations of the United Nations and its conference services.

Duties and Responsibilities:
Interns will be responsible for a variety of tasks that may include: assisting in drafting and preparing official documents, attending and summarizing meetings, conducting document and market research, working on web presentations, compiling statistics, generating reports and work orders using databases in Excel and SAP, performing data entry and extraction functions, conducting media analysis, evaluating projects, and liaising with other sections of ESCAP and UN entities on administrative matters. Daily responsibilities will vary based on the intern's background and the needs of the section, providing a comprehensive learning experience in conference and general services.

Required Qualifications:
To qualify for the internship, applicants must meet specific criteria: they should be enrolled in or have completed a graduate school program (second university degree or equivalent) or be enrolled in or have completed the final academic year of a first university degree program (minimum bachelor's level). Additionally, candidates must be computer literate in standard software applications and demonstrate a keen interest in the work of the United Nations, along with a personal commitment to the ideals of the UN Charter. The ability to interact successfully with individuals from diverse cultural backgrounds is also essential, showcasing a willingness to understand and tolerate differing opinions and views. No prior working experience is required, as the internship is designed to provide training and practical experience.

Educational Background:
Candidates must have completed or be in the process of completing a relevant academic program. This includes either a graduate degree or the final year of a bachelor's degree program. The educational background should ideally be related to fields such as international relations, public administration, or other relevant disciplines that align with the work of the United Nations and the responsibilities of the internship.

Experience:
No prior work experience is required for applicants to the United Nations Internship Programme. The focus is on providing an opportunity for students or recent graduates to gain practical experience that complements their academic training. Interns are expected to leverage their educational background, coursework, and skills to contribute meaningfully to the work of the United Nations during their internship.

Languages:
Fluency in spoken and written English is mandatory for this internship, as it is one of the working languages of the United Nations Secretariat. Additionally, fluency in spoken and written Thai is required, which is essential for effective communication in the local context. Knowledge of French is considered an asset, as it is another working language of the UN, but it is not mandatory for this position.

Additional Notes:
The internship is unpaid, and interns are expected to work full-time, which typically involves five days a week for a total of 35 hours. Interns are responsible for their own travel, visa, accommodation, and living expenses. Those who are not citizens or permanent residents of Thailand may need to secure the appropriate visa and work authorization before starting the internship. It is important for successful candidates to discuss their specific visa requirements with the organization prior to accepting the internship offer. The United Nations does not charge any fees at any stage of the recruitment process, ensuring that the application process is free of charge.