Programme Support Assistant

Job Posting Organization:
The UN Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system, and serves as an authoritative advocate for the global environment. UNEP was established in 1972 and has since been at the forefront of environmental governance, working with various stakeholders to address pressing environmental issues. The organization operates in multiple countries around the world, focusing on sustainable development and environmental protection.

Job Overview:
The Programme Support Assistant position is located in the Regional Office for West Asia in Beirut, Lebanon. The incumbent will work under the overall supervision of the Regional Director and the direct supervision of the Programme Management Officer. The role involves a variety of administrative and programmatic support functions aimed at ensuring the smooth operation of the office. The assistant will be responsible for monitoring project proposals, compiling information for reports, proofreading documents, and providing logistical support for meetings and workshops. Additionally, the role includes maintaining social media pages, assisting in data entry and extraction, and coordinating transportation for personnel within Lebanon. The position requires a proactive approach to problem-solving and the ability to work collaboratively within a team environment.

Duties and Responsibilities:
The duties and responsibilities of the Programme Support Assistant include monitoring the status of project proposals and legal instruments, compiling and organizing information from various sources for reports and meetings, proofreading and editing documents for accuracy and adherence to established standards, providing secretarial and administrative support for workshops and meetings, maintaining social media pages, preparing presentation materials, performing data entry and extraction functions, managing mail and document processing, updating distribution lists, maintaining files and databases, coordinating internal movements within the country, and assisting with the collection and analysis of data for reports. The assistant will also be responsible for handling official transportation and processing documents related to country relations, obtaining visas and permits, and other protocol issues. The role may involve additional duties as assigned by the supervisor.

Required Qualifications:
Candidates must possess a high school diploma or equivalent, along with a technical or vocational certificate in programme support, administrative services, or graphic design. A minimum of four years of experience in programme support, administrative services, graphic design, or social media is required. Experience in developing branding and visual identity materials, preparing presentations, and producing content for social media platforms is essential. Familiarity with Microsoft Office applications is desirable, and experience in data analytics or related areas is a plus. Candidates should demonstrate professionalism, teamwork, and technological awareness in their work.

Educational Background:
The educational background required for this position includes a high school diploma or equivalent. Additionally, a technical or vocational certificate in programme support, administrative services, or graphic design is mandatory. This educational foundation is crucial for performing the various administrative and programmatic tasks associated with the role effectively.

Experience:
The position requires a minimum of four years of relevant work experience in programme support, administrative services, graphic design, or social media. Candidates should have a proven track record of developing branding materials, preparing presentations, and creating content for social media platforms. Experience in data analytics or related fields is also desirable, indicating a well-rounded skill set that aligns with the responsibilities of the Programme Support Assistant role.

Languages:
For this position, proficiency in English and Arabic is required, as these are the working languages of the United Nations Secretariat. Candidates must demonstrate a minimum level of proficiency in reading, writing, listening, and speaking in both languages. Knowledge of French is considered an asset, but not mandatory. The required language skills are essential for effective communication and collaboration within the UN environment.

Additional Notes:
The appointment for this position is for an initial period of one year, with the possibility of extension based on the continued existence of the mandate and availability of funding. The position is classified as a fixed-term appointment limited to the project, and renewal is contingent upon these factors. The United Nations is committed to achieving gender balance and encourages female candidates to apply. All applicants are advised to complete their Candidate Profile form thoroughly, as this information is critical for assessing eligibility and suitability for the position. The recruitment process is free of charge, and the United Nations does not request any fees at any stage of the hiring process.