Field Office Coordinator

Job Posting Organization:
The Norwegian Refugee Council (NRC) is a humanitarian organization established in 1946, dedicated to helping people forced to flee. With a mission to protect the rights of displaced individuals and provide them with the necessary support, NRC operates in multiple countries around the world, focusing on areas affected by conflict and disaster. The organization employs thousands of staff members globally and is committed to delivering quality assistance and advocating for the rights of refugees and internally displaced persons. NRC's work is guided by its core values of dedication, innovation, inclusivity, accountability, and integrity, ensuring that they remain responsive to the needs of the communities they serve.

Job Overview:
The Field Office Coordinator plays a crucial role in ensuring the smooth operation of the NRC Shostka Field Office. This position is responsible for managing the day-to-day functions of the office, which includes overseeing support staff and ensuring that all NRC policies, processes, and procedures are adhered to. The coordinator will contribute to the effective implementation of programs by providing quality support and facilitating communication between NRC and local stakeholders. The role requires a proactive approach to managing resources, coordinating budgets, and supporting staff development, all while ensuring that the office operates in compliance with NRC's standards and guidelines. The coordinator will also represent NRC in various meetings and liaise with local authorities, UN agencies, and other NGOs to foster collaboration and support project implementation.

Duties and Responsibilities:
The Field Office Coordinator will manage support staff at the field office level, overseeing the daily tasks related to HR & Admin, Finance, and Logistics. They will ensure adherence to NRC policies and procedures, coordinate budgets for shared costs, and provide training and development support for staff. The coordinator will facilitate effective integration between support departments and program teams, organize regular team meetings, and represent NRC externally in Shostka. They will also liaise with local authorities and support teams in access negotiations as needed. Additionally, the coordinator will ensure that security" style="border-bottom: 1px dotted #007bff !important;">security protocols are respected and maintain a positive working environment based on NRC values. Other tasks may be assigned by the Area Manager as necessary.

Required Qualifications:
Candidates must have previous experience working in support functions within a humanitarian or recovery context, as well as experience in complex and volatile environments. Management experience is essential, along with documented results related to the responsibilities of the position. A strong working knowledge of English, both written and verbal, is a significant asset, while fluency in Ukrainian is mandatory. Candidates should also possess a good understanding of the Ukrainian context and political dynamics, as well as strong networking and negotiation skills. Resilience and the ability to work in insecure environments are crucial, along with the capacity to empower and build trust among team members.

Educational Background:
While the specific educational background required for the Field Office Coordinator position is not explicitly stated, candidates are typically expected to have a relevant degree in fields such as international relations, humanitarian studies, or management. Advanced degrees may be preferred, particularly for roles that involve significant responsibility and oversight.

Experience:
The position requires candidates to have a solid level of experience, particularly in support functions within humanitarian contexts. Previous management experience is essential, as the coordinator will be responsible for overseeing staff and ensuring effective operations at the field office. Experience in complex and volatile contexts is also necessary, as the role may involve navigating challenging environments and working with diverse stakeholders.

Languages:
Fluency in Ukrainian, both oral and written, is mandatory for this position. Additionally, a strong working knowledge of English, both written and verbal, is considered a strong asset. Proficiency in other languages may be beneficial but is not explicitly required.

Additional Notes:
The position is based in Shostka, Ukraine, and may involve full-time responsibilities. The role is likely to require a commitment to working in a challenging environment, with a focus on humanitarian support and collaboration with various stakeholders. Specific details regarding contract duration, compensation, and benefits may be provided during the recruitment process.