Supply Chain Specialist

Job Posting Organization:
The Danish Refugee Council (DRC) is a prominent international humanitarian organization founded in Denmark in 195

• With a mission to assist refugees and internally displaced persons globally, DRC provides emergency aid, advocates for their rights, and works towards sustainable solutions for their integration and potential return home. The organization operates in conflict-affected areas and along displacement routes, collaborating with local communities to ensure responsible practices. DRC has grown significantly over the years, employing over 7,000 staff and engaging around 8,000 volunteers across multiple countries, all driven by a vision of a dignified life for all displaced individuals. Their core values include humanity, respect, independence, neutrality, participation, and transparency, guiding their operations and interactions with affected populations.

Job Overview:
The Supply Chain Specialist plays a crucial role in managing and ensuring the effective delivery of supply chain and logistics services for DRC's operations in Afghanistan. This position is responsible for developing and maintaining robust procurement systems that support DRC projects, safeguarding funds and supplies, and ensuring compliance with DRC policies and donor regulations. The specialist will act as a super user for the DRC Dynamics ERP system, facilitating training and ensuring a smooth transition to this system for all users involved in supply chain activities. The role requires collaboration with program staff and area managers to ensure efficient procurement planning and execution, as well as regular monitoring and updating of procurement processes to maintain transparency and accountability. The specialist will also be involved in conducting market surveys, managing supplier relationships, and ensuring that procurement documents are properly archived for audit purposes. Overall, the position demands a proactive approach to supply chain management, with a focus on compliance, efficiency, and continuous improvement.

Duties and Responsibilities:

• DRC Dynamics Implementation: Act as the super user for DRC Dynamics ERP system, ensuring effective training and support for users in Afghanistan. Prepare for ERP-related requirements, including data migration and liaising with the regional office.
• Procurement Coordination: Manage procurement planning and supply chain activities, ensuring compliance with DRC and donor regulations. Collaborate with program staff and area managers for effective project design and implementation. Conduct regular assessments of procurement systems and ensure adherence to the Operation Handbook. Review tender dossiers and manage procurement processes at both country and area office levels. Compile monthly procurement reports and organize training for staff as needed.
• General Coordination: Provide support for logistics management, including asset, fleet, and warehouse management. Analyze procurement data and summarize findings for SCM. Organize regular meetings with field staff to promote clear communication and address action points. Ensure awareness of whistle-blowing procedures among procurement staff.
• Other Responsibilities: Coordinate with local NGO partners to enhance supply chain efficiency. Oversee maintenance of safety program equipment and lead induction training for new staff. Update supply chain trackers and prepare analytical reports on a monthly basis. Carry out additional tasks as assigned by the Supply Chain Manager or Senior Management.

Required Qualifications:
Candidates must possess a clear understanding of the Procurement and Logistics Law of Afghanistan, as well as procurement policies and donor-specific procedures related to supply chain components. The ability to conduct training workshops in all areas of supply chain management is essential. Strong organizational and problem-solving skills, along with an analytical approach, are required to effectively assess needs and implement activities. Candidates should demonstrate a participatory work style and the ability to collaborate with staff at all levels.

Educational Background:
A university degree at the Bachelor level in Business Administration (BBA) or a relevant subject is required. A certificate in Humanitarian Supply Chain Management is considered a valuable addition to the candidate's qualifications.

Experience:
A minimum of 5 years of experience working with international non-governmental organizations (INGOs) in a senior role related to procurement and logistics is required. Candidates should have a strong background in managing supply chain operations and a proven track record of compliance with donor regulations and procurement policies.

Languages:
Fluency in English (both written and spoken) is mandatory, with excellent communication skills. Proficiency in Dari and/or Pashto (both written and spoken) is also required, ensuring effective communication with local stakeholders and partners.

Additional Notes:
The position offers a salary and conditions in accordance with the DRC salary scale. Interested candidates are encouraged to apply by submitting a cover letter and an updated CV, both in the same language and not exceeding four pages. The application process does not specify a deadline, indicating that candidates should apply as soon as possible.