Resources Management Officer

Job Posting Organization:
The International Organization for Migration (IOM) is a leading intergovernmental organization that provides services and advice concerning migration to governments and migrants alike. Established in 1951, IOM has grown to include 173 member states and operates in over 100 countries worldwide. The organization aims to promote humane and orderly migration for the benefit of all, ensuring that migration is safe, orderly, and dignified. IOM's mission includes providing humanitarian assistance, supporting sustainable development, and fostering international cooperation on migration issues.

Job Overview:
The Resources Management Officer position is crucial for overseeing the financial and administrative functions within IOM's operations in Malawi. The successful candidate will work under the overall supervision of the Chief of Mission and directly report to the Resources Management Officer. This role involves managing financial resources, providing procedural guidance to staff, and ensuring compliance with IOM's financial policies and regulations. The officer will also be responsible for preparing annual budget submissions, monitoring expenditures, and providing financial information to support decision-making processes. The position requires a proactive approach to managing financial resources and ensuring that all financial activities align with IOM's standards and regulations.

Duties and Responsibilities:
The duties and responsibilities of the Resources Management Officer include: managing financial resources by monitoring and controlling assets, reserves, funds, and supplies; providing specialized advice to Project Managers and the Chief of Mission on financial matters; assisting in the preparation of annual budget submissions and revisions; monitoring compliance with financial policies and procedures; consolidating data into financial statements; assisting in monitoring expenditures to ensure they remain within authorized levels; providing regular and ad hoc financial information; ensuring bank reconciliations for IOM accounts are performed and reviewed; managing payroll and executing validity checks; ensuring disbursements are made based on proper authorizations; responding to audit queries and following up on recommendations; reviewing the status of Vendor Accounts; verifying vendor claims for accuracy; assisting in the preparation of various financial reports; and performing other related duties as required.

Required Qualifications:
Candidates must possess a High School diploma with six years of relevant experience, or a Bachelor’s degree in Business Administration, Accounting, Finances, or a related field with four years of relevant professional experience. Proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, and Outlook, is essential. Previous experience with SAP is considered a distinct advantage. Candidates should demonstrate attention to detail, organizational skills, discretion, and a client-oriented approach. A willingness to learn and adapt in a multi-cultural setting is also important.

Educational Background:
The educational background required for this position includes either a High School diploma accompanied by six years of relevant experience or a Bachelor’s degree in a relevant field such as Business Administration, Accounting, or Finance, along with four years of professional experience in a related area. This educational foundation is critical for understanding the complexities of financial management within an international organization.

Experience:
The position requires candidates to have a minimum of four years of relevant professional experience if they hold a Bachelor’s degree, or six years if they have a High School diploma. Experience in financial management, particularly within international humanitarian organizations or government institutions, is highly valued. Familiarity with financial rules and regulations, as well as International Public Sector Accounting Standards (IPSAS), is also beneficial. Candidates should have a proven track record of managing financial resources effectively and efficiently.

Languages:
While the job description does not specify mandatory languages, proficiency in English is likely essential given the international nature of the organization. Additional languages may be considered an asset, particularly those relevant to the local context or the populations served by IOM.

Additional Notes:
The position is based in Lilongwe, Malawi, and may involve working in a multi-cultural environment. The job may be full-time, and candidates should be prepared for the responsibilities that come with managing financial resources in a humanitarian context. Compensation and benefits details are not specified in the job description, but candidates can expect a competitive package commensurate with their experience and qualifications.