Procurement and Logistics Manager

Job Posting Organization:
FHI 360 is a nonprofit organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions for human development. Established in 1980, FHI 360 operates in more than 60 countries and has a diverse workforce of over 4,000 employees. The organization focuses on various sectors including health, education, and economic development, aiming to create a positive impact on communities worldwide. FHI 360 is committed to safeguarding and promoting the welfare of all individuals engaged with its programs, ensuring that all practices are ethical and compliant with local and international laws.

Job Overview:
The Procurement and logistics-manager" style="border-bottom: 1px dotted #007bff !important;">Logistics Manager will oversee all aspects of procuring, receiving, and managing goods and services for the FHI 360 Burundi office. This role is crucial in ensuring that procurement processes adhere to donor and organizational rules and procedures. The manager will work closely with the Procurement & Logistics Officer to coordinate and manage all procurement and logistics activities efficiently. This position also involves developing and revising applicable policies and training country office staff on their implementation. The successful candidate will be responsible for ensuring that procurement practices are compliant, efficient, and effective, thereby supporting the overall mission of FHI 360 in Burundi.

Duties and Responsibilities:
The Procurement and Logistics Manager will manage the entire procurement process, which includes inventory management of various items such as vehicles, medical supplies, office supplies, computer peripherals, software, furniture, publications, equipment, and medical consumables. The manager will collaborate with relevant technical staff to manage the recruitment of consultants and work with vendors to ensure maximum value-for-money and reasonable delivery timelines. Additionally, the manager will develop and implement logistics plans, budgets, and procedures, providing reporting and reconciliation of inventories. The role requires verifying invoices for goods and services and acting as a liaison with finance staff to ensure timely payment of purchase orders and current maintenance of accounts. Training staff on procurement and logistics procedures and policies to ensure compliance with donor and organizational rules and regulations is also a key responsibility. The manager will supervise the Procurement & Logistics Officer, including performance management and professional development, and perform other duties as assigned.

Required Qualifications:
Candidates must possess a comprehensive knowledge of procurement and logistics standards and practices, demonstrating a commitment to compliance and the highest standards of ethical behavior. Excellent oral and written communication skills are essential, along with strong critical thinking and problem-solving abilities. The ideal candidate should be articulate, professional, and able to communicate clearly and positively with staff and vendors.

Educational Background:
A university degree in Business Administration or a related field is required for this position. This educational background provides the necessary foundation for understanding the complexities of procurement and logistics management.

Experience:
Typically, candidates should have 5-8 years of procurement and logistics management experience. This level of experience is crucial for effectively managing the procurement processes and ensuring compliance with organizational and donor requirements. Previous experience in a non-governmental organization (NGO) is strongly preferred, as it provides insight into the specific challenges and standards of the sector.

Languages:
Fluency in Kirundi and French is required for this position, as these languages are essential for effective communication within the local context. Knowledge of English is also beneficial, as it may be necessary for communication with international stakeholders and partners.

Additional Notes:
This position is based in a typical office environment, with the ability to spend long hours looking at a computer screen and performing repetitive tasks on a keyboard. The role may require the ability to sit and stand for extended periods and lift/move up to 5 lbs. The technology used includes personal computers/laptops, Microsoft applications (such as Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment. The job may involve travel requirements of 10% - 25%. FHI 360 is an equal opportunity and affirmative action employer, committed to preventing any type of abuse, exploitation, and harassment in its work environments and programs. All offers of employment will be subject to appropriate screening checks, including reference, criminal record, and terrorism finance checks.