Fleet/Logistics Associate

Job Posting Organization:
FHI 360 is a nonprofit organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions for human development. Established in 1980, FHI 360 operates in more than 60 countries and has a workforce of over 4,000 employees. The organization focuses on various sectors including health, education, economic development, and more, aiming to create a positive impact on communities worldwide.

Job Overview:
The Fleet/Logistics Associate plays a crucial role in managing the organization's fleet of vehicles, ensuring that transportation services for staff, goods, and program activities are safe, efficient, and cost-effective. This position is responsible for adhering to organizational policies, donor requirements, and local regulations. The associate will develop and implement preventive maintenance schedules, coordinate vehicle servicing and repairs, manage travel logistics, and maintain accurate records of vehicle usage and maintenance. The role requires a proactive approach to ensure compliance with fleet management policies and to monitor fuel consumption effectively. The Fleet/Logistics Associate will also supervise and train project drivers, ensuring adherence to safety and organizational policies, and will prepare monthly reports on fleet utilization and costs.

Duties and Responsibilities:
The duties and responsibilities of the Fleet/Logistics Associate include: developing and implementing preventive maintenance schedules for all project vehicles; coordinating timely servicing and repairs with approved garages; managing travel logistics and vehicle allocation; maintaining accurate records of maintenance and repair history; ensuring all vehicles have valid insurance and registration; maintaining up-to-date logbooks and fuel records; ensuring compliance with donor and organizational policies; monitoring fuel consumption and maintaining accurate reports; supervising and training project drivers on safety and defensive driving; investigating and reporting accidents or incidents; preparing monthly fleet reports; and recommending cost-saving measures and fleet optimization strategies.

Required Qualifications:
The position requires comprehensive knowledge of vehicle management and standard practices, as well as a working knowledge of FHI 360’s policies regarding transportation. Excellent oral and written communication skills are essential, along with strong critical thinking and problem-solving abilities. The candidate must possess a valid driving license and the ability to drive.

Educational Background:
Candidates must have a High School diploma or GED, or an international equivalent, in Logistics, Transport Management, Business Administration, or a related field.

Experience:
Typically, the position requires 0-3 years of experience in procurement, administrative support, or fleet management, preferably within an NGO or international organization. Knowledge of vehicle maintenance, transport regulations, and safety standards is essential, along with proficiency in fleet management systems and MS Office applications.

Languages:
While the job does not specify mandatory languages, proficiency in English is likely essential given the organizational context. Additional languages may be beneficial depending on the local context and the communities served.

Additional Notes:
This position may involve daily domestic travel and requires the ability to work in a typical office environment. The job may involve long hours of computer work and the ability to lift/move up to 5 lbs. FHI 360 is an equal opportunity employer and is committed to safeguarding against abuse and exploitation in its work environments. The organization conducts appropriate screening checks for all employment offers and fosters a healthy work/life balance through a competitive benefits package.