Financial Administrator

Job Posting Organization:
VSO (Voluntary Service Overseas) is a not-for-profit organization dedicated to promoting volunteering as a powerful and practical means to combat poverty and inequality. Established with the mission to create lasting change through volunteering, VSO operates in some of the world's most impoverished and fragile regions. The organization believes in empowering local communities by working alongside volunteers and partners rather than simply providing aid. VSO's approach, known as Volunteering for Development (VfD), prioritizes the most marginalized individuals, fostering active citizenship that drives community-led change and contributes to sustainable development goals long after projects conclude. VSO has a rich history of evidence-based practices and learning, which informs its strategies and operations across various countries.

Job Overview:
The Financial Administrator role involves providing comprehensive financial administration, which includes managing payroll, statutory reporting, and offering financial management support for the W2W project grant. This position is crucial for ensuring compliance with VSO policies, quality assurance standards, and donor requirements. The Financial Administrator will play a key role in contributing to the achievement of project objectives while aligning with VSO's overarching vision and mission. The ideal candidate will be responsible for maintaining accurate financial records, preparing financial reports, and ensuring that all financial activities adhere to the established guidelines and regulations. This role is integral to the success of the project and the organization as a whole, as it directly impacts the financial health and accountability of the initiatives undertaken by VSO.

Duties and Responsibilities:
The duties and responsibilities of the Financial Administrator include but are not limited to:

• Managing the financial administration of the W2W project grant, ensuring all financial transactions are recorded accurately and timely.
• Overseeing payroll processes and ensuring compliance with statutory reporting requirements.
• Providing financial management support to project partners, including capacity building and training on financial best practices.
• Preparing and submitting financial reports to donors, ensuring adherence to their specific requirements and guidelines.
• Conducting regular financial audits and reviews to ensure compliance with VSO policies and donor regulations.
• Collaborating with project teams to develop budgets and monitor expenditures against the approved budget.
• Maintaining up-to-date knowledge of donor requirements, particularly those related to UNFPA, FCDO, USAID, and EU funding.
• Supporting the development and implementation of financial policies and procedures to enhance the efficiency and effectiveness of financial operations.
• Engaging in continuous professional development to stay informed about best practices in financial management within the non-profit sector.

Required Qualifications:
The ideal candidate must possess the following qualifications:

• Fully Qualified Management Accountant (CMA), Certified Public Accountant (CPA), or Chartered Accountant (ACCA) license.
• A minimum of 3 years of professional experience in grant finance, with a strong understanding of technical accounting and financial management principles.
• Proven experience in managing restricted donor funding, including knowledge of procurement procedures and grant management.
• Familiarity with donor rules and regulations, particularly those applicable to non-profit organizations.
• Experience in partner financial management and capacity building is essential.
• Practical experience in volunteering for development or working within the volunteering sector is highly advantageous.

Educational Background:
Candidates must have a relevant educational background, typically including a degree in finance, accounting, or a related field. Professional certifications such as CMA, CPA, or ACCA are mandatory, demonstrating a high level of expertise in financial management and accounting practices.

Experience:
Candidates should have at least 3 years of relevant professional experience in grant finance, with a focus on financial management within non-profit organizations. This experience should include a solid understanding of donor funding mechanisms, compliance requirements, and financial reporting standards.

Languages:
Fluency in English is mandatory, as it is the primary language of communication within the organization and with donors. Knowledge of additional languages may be considered an asset, particularly if they are relevant to the regions in which VSO operates.

Additional Notes:
This position is a full-time role with a fixed-term contract lasting for one year. The salary is set at Birches grade BG-04, amounting to 1,400,096.0

• The application closing date is February 11, 2026, with interviews to be confirmed. The start date for the successful candidate is January 29, 202
• VSO is committed to equal opportunities and encourages applications from individuals with disabilities. The organization reserves the right to close the job early if a sufficient number of applications are received.