Procurement and Administrative Support

Job Posting Organization:
FHI 360 is a nonprofit organization that focuses on improving lives in lasting ways by advancing integrated, locally driven solutions for human development. Established in 1980, FHI 360 operates in more than 60 countries and has a workforce of over 4,000 employees. The organization is dedicated to addressing global challenges in health, education, and economic development, and it emphasizes the importance of collaboration and community engagement in its mission.

Job Overview:
The Procurement and Administrative Support position is integral to the Department of State's Regional Strategic Assistance Section, specifically for the EpiC Thailand program. This role involves supporting procurement activities related to materials, parts, and equipment necessary for the program's operations, which focus on HIV Epidemic Control and Global Health security" style="border-bottom: 1px dotted #007bff !important;">Security. The individual in this position will be responsible for submitting and processing purchase orders, monitoring costs and schedules, and ensuring compliance with procurement policies and procedures. The role also requires coordination with various departments to maintain inventory levels and assist with administrative tasks as needed. The successful candidate will play a crucial role in ensuring that the procurement process is efficient and effective, contributing to the overall success of the EpiC Thailand projects.

Duties and Responsibilities:
The duties and responsibilities of the Procurement and Administrative Support position include collaborating with the EpiC Thailand team to facilitate the acquisition of goods and services, preparing and maintaining purchasing files and reports, developing bid specifications, and ensuring that procurement packages receive the necessary reviews and approvals. The individual will review requisition orders for accuracy, contact suppliers to manage deliveries, approve bills for payment, and maintain compliance with organizational and governmental regulations. Additionally, the role involves checking shipments, comparing prices and specifications, maintaining documentation of purchase orders, and assisting in the development of procurement operating procedures. The candidate will also interact with internal and external customers to ensure that purchasing activities meet compliance standards and will analyze quotations to recommend suppliers. Other responsibilities include supervising order preparation, obtaining delivery certifications, updating procurement trackers, and performing other administrative tasks as assigned.

Required Qualifications:
Candidates for this position should possess a strong understanding of procurement processes and administrative support, typically requiring 3-5 years of relevant experience. A working knowledge of organizational policies and procedures related to procurement services is essential. The ideal candidate should demonstrate excellent communication skills, both oral and written, in Thai and English, and should be proficient in Microsoft Office and other computer software. Problem-solving skills, organizational abilities, and attention to detail are critical for success in this role. Prior experience with U.S. Government-funded contracts and in non-governmental organizations (NGOs) is preferred, highlighting the importance of familiarity with the specific operational context of the EpiC Thailand program.

Educational Background:
A Bachelor's Degree or Master's degree in Finance, Accounting, Business Administration, Management, or a related field is required for this position. This educational background provides the necessary foundation for understanding the financial and administrative aspects of procurement and supports the candidate's ability to navigate the complexities of the role effectively.

Experience:
The position requires candidates to have 3-5 years of experience in procurement and administrative support. This level of experience ensures that the individual is well-versed in the fundamental concepts, practices, and procedures of procurement activities, allowing them to contribute effectively to the EpiC Thailand program's objectives.

Languages:
Fluency in both Thai and English is mandatory for this position, as effective communication with clients, staff, and suppliers is crucial. Proficiency in additional languages may be considered an asset, enhancing the candidate's ability to engage with diverse stakeholders.

Additional Notes:
This position is full-time and may involve working with international teams. FHI 360 is committed to equal opportunity and affirmative action, ensuring that all employment practices are free from discrimination. The organization emphasizes safeguarding and requires all personnel to adhere to a code of conduct. Employment offers will be contingent upon successful completion of background checks, including reference and criminal record checks. FHI 360 also provides a competitive benefits package and promotes a healthy work/life balance, encouraging candidates to join their global workforce to make a positive impact.