Logistics Assistant

Job Posting Organization:
The World Food Programme (WFP) is the world’s largest humanitarian organization, dedicated to saving lives in emergencies and using food assistance to build pathways to peace, stability, and prosperity for people recovering from conflict, disasters, and the impacts of climate change. Established in 1961, WFP operates in over 80 countries, employing thousands of staff members who are committed to the mission of alleviating hunger and improving nutrition. WFP's core values include Integrity, Collaboration, Commitment, Humanity, and Inclusion, which guide its operations and interactions with partners and beneficiaries. The organization has received numerous accolades, including the Nobel Peace Prize in 2020, recognizing its efforts in combating hunger and promoting peace. WFP is committed to diversity and equal employment opportunities, encouraging candidates from all backgrounds to apply.

Job Overview:
The Logistics Assistant position at WFP involves supporting the receipt and dispatch of commodities, ensuring compliance with established standards and documentation. The role is crucial in maintaining the integrity of logistics operations, assisting the Warehouse Manager in overseeing logistics assets, and ensuring timely delivery of WFP cargoes. The Logistics Assistant will also be responsible for managing commodity accounting data, processing logistics operation documentation, and maintaining an organized filing system for all logistics documents. This position requires a proactive approach to coordinating the movement of food and non-food items, monitoring inventory systems, and ensuring effective stock management. The Logistics Assistant will play a vital role in ensuring that WFP's humanitarian assistance reaches those in need efficiently and effectively, contributing to the organization's mission of saving lives and changing lives.

Duties and Responsibilities:
The Logistics Assistant will have a range of duties and responsibilities, including but not limited to: supporting the receipt and dispatch of commodities, ensuring accuracy in physical counts and compliance with quality standards; assisting the Warehouse Manager in logistics and warehouse operations; managing commodity accounting data quality; processing documentation for logistics operations such as customs clearance and invoice verification; maintaining a proper filing system for logistics documents; coordinating the movement of food and non-food items; monitoring FIFO and LIFO systems, best before dates, and infestations; posting daily dispatches in the corporate system; delivering WFP standard waybills; ensuring efficient warehouse operations through coordination with transport and program teams; managing stock effectively to prevent loss; preparing stock status reports; and performing any other related duties as required.

Required Qualifications:
Candidates must possess a completion of secondary school education or a university degree (Diploma/Bachelor’s) in Business Administration, Supply Chain Management, Logistics Management, Economics, Management, or a related field. Additionally, candidates should demonstrate the ability to implement warehouse operational procedures and WFP guidelines, manage inventory effectively using corporate systems, and have a strong understanding of loss mitigation practices. The position is open to qualified Somali national candidates only, with a strong encouragement for female candidates to apply, reflecting WFP's commitment to gender equality and inclusivity in the workplace.

Educational Background:
The educational background required for this position includes either a completion of secondary school education or a university degree (Diploma/Bachelor’s) in relevant fields such as Business Administration, Supply Chain Management, Logistics Management, Economics, or Management. This educational foundation is essential for understanding the complexities of logistics operations and effectively managing warehouse and inventory systems.

Experience:
Candidates should have at least four (4) years of relevant experience with a Secondary School Certificate, or a minimum of two (2) years of experience in logistics operations with a University Degree (Diploma/Bachelor’s). Experience in warehouse and inventory management systems is crucial, and hands-on logistics experience with the UN or International Non-Governmental Organizations (INGOs) is highly desirable. This level of experience ensures that candidates are well-equipped to handle the responsibilities of the Logistics Assistant role effectively.

Languages:
Fluent knowledge of English and Somali is mandatory for this position. Proficiency in these languages is essential for effective communication within the team and with stakeholders, ensuring that logistics operations run smoothly and efficiently. Additional language skills may be considered an asset but are not required.

Additional Notes:
This position is open to qualified Somali national candidates only, with a strong emphasis on encouraging female candidates to apply. WFP Somalia provides female-friendly spaces in the workplace, promoting an inclusive environment. The role is full-time, and candidates should be aware that WFP does not charge any fees during the application process. All applications must be submitted through the online recruitment system, and only shortlisted candidates will be notified. WFP is committed to providing reasonable accommodations for individuals with disabilities throughout the recruitment process.