Senior Administrative Assistant

Job Posting Organization:
The position is part of the Automated System for Customs Data (ASYCUDA) Programme within the Division on Technology and Logistics (DTL) of the United Nations Conference on Trade and Development (UNCTAD). The UNCTAD was established in 1964 and aims to promote the integration of developing countries into the global economy. It operates in over 190 countries and employs a diverse workforce dedicated to fostering sustainable development and economic growth.

Job Overview:
The Senior Administrative Assistant will play a crucial role in supporting the ASYCUDA Programme by managing various administrative functions. This includes overseeing human resources management, budget and finance, general administration, and contract administration. The incumbent will ensure compliance with UN rules and procedures while providing expert assistance in the preparation and monitoring of the unit’s work programme and budget. The position requires a proactive approach to problem-solving and the ability to coordinate effectively with various stakeholders, both within the UN and externally. The role is vital for maintaining the operational efficiency of the ASYCUDA Programme and ensuring that all administrative processes are executed smoothly and effectively.

Duties and Responsibilities:
The Senior Administrative Assistant will be responsible for a wide range of duties, including but not limited to: coordinating human resource activities, maintaining vacancy announcement files, advising staff on visa matters, and monitoring staffing tables. In terms of budget and finance, the incumbent will assist in the preparation of the unit’s work programme and budget, monitor budget implementation, and review requisitions for goods and services. General administration duties will include providing guidance and training to other staff, drafting agreements, and resolving diverse issues as they arise. The role also involves contract administration, where the assistant will audit contractor invoices, process payments, and manage all necessary UN forms and permissions. The position requires a high level of professionalism and the ability to handle multiple tasks efficiently while ensuring compliance with UN regulations.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. A first-level university degree or higher is preferred and can reduce the required work experience. The position requires a minimum of 10 years of experience in administrative services, finance, accounting, audit, human resources, or a related area. Candidates with a first-level university degree may qualify with 8 years of experience. Additionally, experience in data analytics or related fields is desirable, as is experience working with international organizations such as the United Nations.

Educational Background:
The educational requirement for this position is a high school diploma or equivalent. However, candidates with a first-level university degree or higher will be given preference, as this can reduce the required years of experience. The educational background should ideally be in fields related to administration, finance, or human resources, which are pertinent to the duties of the role.

Experience:
The position requires a minimum of 10 years of relevant experience in administrative services, finance, accounting, audit, human resources, or a related area. This requirement is reduced to 8 years for candidates who possess a first-level university degree or higher. Additionally, at least 1 year of experience in data analytics or a related area is desirable. Experience working with international organizations, particularly the United Nations, is also considered an asset.

Languages:
For this position, proficiency in English is mandatory, as it is one of the working languages of the United Nations. Candidates must demonstrate a minimum of UN Level II proficiency in reading, writing, listening, and speaking English. Additionally, proficiency in Russian and Tajik is required, with a minimum of UN Level II proficiency in these languages as well. This multilingual requirement reflects the diverse environment of the UN and the need for effective communication in multiple languages.

Additional Notes:
This is a project-funded temporary position available for 6 months, with the possibility of extension depending on project continuation, availability of funds, and satisfactory performance. The position is limited to candidates based at the duty station in Dushanbe, Tajikistan. The United Nations is committed to achieving gender balance and encourages female candidates to apply. An impeccable record of integrity and professional ethical standards is essential for this role. The UN Secretariat is a non-smoking environment and reasonable accommodations may be provided for applicants with disabilities upon request.