Project Assistant

Job Posting Organization:
The International Labour Organization (ILO) is a specialized agency of the United Nations that aims to promote social justice and fair labor practices worldwide. Established in 1919, the ILO has a mission to ensure that labor standards are upheld and that workers' rights are protected. The organization operates in over 180 countries and has a diverse workforce of approximately 3,300 employees. The ILO is committed to promoting decent work for all, which includes creating jobs, improving working conditions, and enhancing social protection.

Job Overview:
The Project Assistant position is integral to the ILO's efforts in Fiji, particularly in the context of the Indo-Pacific Economic framework. The role focuses on strengthening the implementation of international labor standards by supporting the government in aligning Fiji's domestic legislation with the international labor conventions it has ratified. The Project Assistant will play a crucial role in addressing the needs of vulnerable groups, including women, persons with disabilities, indigenous peoples, and informal economy workers. The position is based in Suva and involves providing administrative and operational support to ensure the project's objectives are met efficiently and effectively. The Project Assistant will work closely with various stakeholders, including government entities, employers' and workers' organizations, and other relevant local partners, to facilitate capacity building and compliance with international labor standards.

Duties and Responsibilities:
The Project Assistant will be responsible for a wide range of administrative and operational tasks to ensure the smooth functioning of the project. Key duties include: 1) Managing project administration and office operations, including processing entitlements, issuing contracts, and maintaining records. 2) Advising project staff on administrative rules and procedures. 3) Making travel arrangements and preparing travel authorizations. 4) Organizing meetings, workshops, and training sessions, ensuring all logistical arrangements are in place. 5) Liaising with technical units at ILO Headquarters and other stakeholders to discuss project activities and resolve issues. 6) Preparing correspondence and reports, including confidential documents. 7) Monitoring project expenditures and ensuring compliance with budgetary guidelines. 8) Supervising junior administrative staff and providing guidance as needed. 9) Performing other relevant duties as assigned by the supervisor.

Required Qualifications:
Candidates must possess a completion of secondary school education, along with training in general administration and office support. A strong understanding of administrative processes and procedures is essential. Candidates should demonstrate the ability to prioritize tasks, work independently, and adapt to changing demands. Proficiency in computer software, including Microsoft Office Suite and other relevant applications, is required. Additionally, candidates should have excellent organizational skills and the ability to manage a heavy workload under pressure.

Educational Background:
The minimum educational requirement for this position is the completion of secondary school education. Candidates with additional training or certifications in administration, office management, or related fields will be preferred. This educational background will provide the foundational knowledge necessary for effective performance in the role.

Experience:
Candidates should have at least six years of progressively responsible administrative experience, including supervisory experience. Experience working with an enterprise resource planning (ERP) system is highly desirable. This level of experience ensures that candidates are well-equipped to handle the complexities of project administration and support functions effectively.

Languages:
A strong command of English is mandatory for this position, as it is the primary language of communication within the ILO and with external stakeholders. Knowledge of additional languages may be considered an asset, particularly if they are relevant to the local context or the specific needs of the project.

Additional Notes:
The position is a full-time role with a contract duration of one year, with the possibility of extension based on performance and funding availability. The recruitment process is open to both internal and external candidates, with specific local recruitment criteria for external applicants. The ILO values diversity and encourages applications from qualified female candidates and individuals with disabilities. The organization does not charge any fees during the recruitment process, and candidates are advised to apply through the ILO Jobs website.