Administrative Coordinator/Senior Administrative Coordinator

Job Posting Organization:
The International Monetary Fund (IMF) is an international organization established in 1944 with the mission to promote global monetary cooperation, secure financial stability, facilitate international trade, promote high employment and sustainable economic growth, and reduce poverty around the world. The IMF has a diverse workforce of approximately 2,700 employees from over 150 countries, operating in various regions globally, including Asia and the Pacific, Europe, the Americas, and Africa. The organization plays a crucial role in providing financial assistance and advice to member countries, helping them achieve macroeconomic stability and growth.

Job Overview:
The Asia and Pacific Department (APD) is seeking an experienced coordinator" style="border-bottom: 1px dotted #007bff !important;">Administrative Coordinator/Senior Administrative Coordinator to oversee administrative operations within the Regional Studies Division (RSD). This position is pivotal in managing divisional project timelines, overseeing production schedules for the Regional Economic Outlook (REO) and other key deliverables, and facilitating workflow within the team. The role demands strong organizational skills, the ability to manage multiple priorities, attention to detail, and a solid understanding of institutional processes. The Administrative Coordinator/Senior Administrative Coordinator will work closely with other teams, including the Front Office, COM, and SEC, to ensure smooth execution of the division’s projects, thereby contributing to the overall effectiveness and efficiency of the department.

Duties and Responsibilities:
The key responsibilities of the Administrative Coordinator/Senior Administrative Coordinator include leading administrative support for RSD, ensuring efficient workflow and timely completion of deliverables. This involves managing schedules, coordinating tasks, and tracking progress for the REO, Accountability Framework, and other division projects. The coordinator will support the coordination of internal resources and processes, manage logistics for events targeted towards external audiences (such as REO launches), and organize social events for the team to foster collaboration within the division. Additionally, the role includes guiding and supporting a Junior Admin Coordinator as needed, ensuring that all administrative functions are executed effectively and efficiently.

Required Qualifications:
Candidates must have educational development typically acquired by the completion of a high school diploma or equivalent, supplemented by a minimum of six years of relevant experience. External candidates must have spent at least two of the six required years in a lead role. The selected candidate should possess proven experience in administrative coordination or project management, strong administrative skills with proficiency in Word, Excel, and compound documents, and familiarity with PeopleSoft (HRPROD and FINPROD), TIMS, CRS, Nexus, and extensive experience with MS Teams and its apps. Excellent organizational skills, the ability to prioritize tasks and manage deadlines effectively under pressure, strong interpersonal skills, a flexible and cooperative attitude, and the ability to work well within a team are essential. Leadership capabilities, including coaching junior staff and taking initiative on tasks, are also required.

Educational Background:
The educational background required for this position includes a high school diploma or equivalent. Additional qualifications or certifications in project management or administrative support may be beneficial but are not explicitly stated as mandatory. The emphasis is on relevant experience and proven capabilities in administrative roles rather than formal higher education degrees.

Experience:
The position requires a minimum of six years of relevant experience in administrative coordination or project management. Candidates must have spent at least two of those years in a lead role, demonstrating their ability to manage projects and coordinate tasks effectively. Experience in a similar organizational environment, particularly within international organizations or governmental agencies, would be advantageous.

Languages:
Proficient language skills are essential for this role, as it involves handling both official and internal communications. The ability to write clearly, effectively, and with diplomacy is crucial. While specific language requirements are not detailed, proficiency in English is mandatory, and knowledge of additional languages may be considered an asset.

Additional Notes:
The position is open only to candidates who are currently residing in the Washington DC metro area. Additionally, only candidates who have passed the IMF Staff Assistant online exam in the past 12 months will be considered for this role. The selected candidate will maintain their open-ended status if they are a regular staff member. Staff members already on a term appointment will continue their current term but may receive an extension provided that their current term appointment has not already been extended. The IMF is committed to diversity and inclusion, ensuring that employment, classification, promotion, and assignment of staff are made without discrimination against any person. Reasonable accommodations for disabilities during the selection process are welcomed.