Senior Operations Assistant

Job Posting Organization:
The Asian Development Bank (ADB) is an international development finance institution that was established to foster economic growth and cooperation in the Asia-Pacific region. Headquartered in Manila, Philippines, ADB was founded in 1966 and has grown to include 69 member countries, with 50 of these members located in the Asia and Pacific region. ADB's mission is to alleviate poverty and promote sustainable development through financial assistance, knowledge sharing, and partnerships. The organization is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while also focusing on eradicating extreme poverty. ADB operates under its Strategy 2030, which aims to address the region's most pressing challenges and enhance the quality of life for its citizens. ADB employs a diverse workforce and is dedicated to creating an inclusive environment where all employees are treated with respect and given equal opportunities.

Job Overview:
The Senior Operations Assistant position is situated within the Public Sector Management and Governance Sector Office of the Sectors Department 3 (SD3) at ADB. This role is crucial for providing operational support to various activities related to project administration and processing, particularly concerning loans and technical assistance (TA). The Senior Operations Assistant will be responsible for ensuring that all necessary documentation for loans and TAs is prepared accurately and in accordance with ADB's established templates and guidelines. The position requires a proactive approach to coordinating and monitoring project milestones, as well as maintaining effective communication with team members and stakeholders. The successful candidate will utilize IT tools and ADB applications to collect and analyze data, produce reports, and support knowledge management initiatives. This role is integral to the smooth functioning of the department and contributes to ADB's overarching mission of promoting sustainable development in the region.

Duties and Responsibilities:
The Senior Operations Assistant will undertake a variety of duties, including but not limited to:

• Supporting the preparation of loan/grant and technical assistance documents, ensuring compliance with ADB's templates and procedures.
• Coordinating and monitoring the processing of TAs and loan/grant projects, including tracking milestones and reporting any delays to supervisors.
• Assisting in the selection of consultants, processing claims, and preparing completion reports under the guidance of international staff.
• Regularly checking the eOps/SovOps and Integrated Disbursement System for updates on ongoing projects.
• Collecting, compiling, and analyzing data to produce routine and ad hoc reports as required.
• Providing support for mission preparation and ensuring accurate database updates.
• Assisting in knowledge management activities and event organization.
• Offering backup support to other project/operations assistants as needed.
• Providing guidance on work procedures and formats to junior operations assistants. 1
• Performing any other duties assigned by the supervisor.

Required Qualifications:
Candidates must possess a Bachelor's degree and have at least 5 years of relevant professional experience. Proficiency in typing and the use of various computer applications, including word processing, spreadsheets, and graphic design software, is essential. Strong coordination and interpersonal skills are required, along with the ability to work effectively with individuals from diverse cultural backgrounds. A thorough understanding of the division's role and functions, as well as ADB's purpose, is necessary. Candidates should have a good working knowledge of relevant procedures and standards, and the ability to exercise judgment on confidential matters. Excellent oral and written communication skills in English are mandatory, and familiarity with ADB's Competency Framework for TL2 is recommended.

Educational Background:
A Bachelor's degree is required for this position. The degree should ideally be in a field relevant to the operations of the Asian Development Bank, such as business administration, public administration, finance, or a related discipline. Candidates with advanced degrees may have an advantage in the selection process, although it is not explicitly stated as a requirement.

Experience:
The position requires a minimum of 5 years of relevant professional experience. This experience should ideally be in roles that involve project administration, operational support, or similar functions within international organizations or development finance institutions. Candidates should demonstrate a proven track record of effectively managing tasks and responsibilities in a fast-paced environment, showcasing their ability to handle multiple projects simultaneously while maintaining attention to detail.

Languages:
Proficiency in English is mandatory for this position, as it is the primary language of communication within ADB. Candidates should possess excellent oral and written communication skills in English. While not explicitly required, knowledge of additional languages relevant to the Asia-Pacific region may be considered an asset and could enhance a candidate's profile.

Additional Notes:
This position is a fixed-term appointment with the possibility of renewal for up to 3 years, contingent upon performance and organizational needs. The appointment is open to both internal and external applicants, and multiple positions may be filled from this opening. The actual position title and grade will be determined based on the qualifications and experience of the selected applicants. ADB offers a competitive salary and a comprehensive benefits package, which includes housing and education allowances (if applicable), expatriate benefits, relocation assistance, a retirement plan, medical and health benefits, paid leave (including parental leave), life and other insurance plans, and opportunities for staff development. ADB is committed to diversity and encourages applications from all qualified candidates, particularly women.