Admin Assistant

Job Posting Organization:
The Norwegian Refugee Council (NRC) is a humanitarian organization that provides assistance, protection, and durable solutions to refugees and internally displaced persons worldwide. Established in 1946, NRC operates in over 30 countries, focusing on the needs of those affected by displacement. The organization is committed to upholding the rights of displaced individuals and ensuring their access to essential services, including education, shelter, and legal assistance. NRC employs thousands of staff members globally, working tirelessly to deliver aid and support to vulnerable populations in crisis situations.

Job Overview:
The Admin Assistant position at NRC Moldova Country Office is designed to ensure a welcoming and organized reception area, providing essential administrative support to both Programme and Support staff. The role involves registering and guiding visitors and beneficiaries, contributing to basic office security" style="border-bottom: 1px dotted #007bff !important;">security procedures, and performing various administrative tasks. The Admin Assistant will play a crucial role in maintaining a professional environment and ensuring that all visitors are treated with respect and courtesy. This position requires a proactive approach to managing the reception area and supporting the overall functioning of the office, making it vital for the smooth operation of NRC's activities in Moldova.

Duties and Responsibilities:
The Admin Assistant will be responsible for managing the office reception area, ensuring a polite and professional demeanor towards all visitors and beneficiaries. Key duties include greeting visitors, verifying the purpose of their visit, and directing them to the appropriate staff member or department. The position also entails maintaining and updating the visitors' register in accordance with NRC procedures, informing NRC staff of their guests' arrivals, and ensuring visitors wait in designated areas. Additionally, the Admin Assistant will support basic office security procedures, perform administrative tasks such as photocopying, scanning, and data entry, and assist the Administration unit with monitoring office supplies and coordinating service requests. Timely processing of utility-related invoices in collaboration with the Finance team is also part of the role, along with any other reasonable administrative duties assigned by Support and Programme staff, including assisting the HR and Administration manager.

Required Qualifications:
Candidates for the Admin Assistant position should possess a minimum of one year of experience in a receptionist, administrative assistant, or similar support role. A bachelor's degree is desirable but not mandatory. Applicants should have a basic understanding of office administration tasks and be proficient in using MS Office applications, including Word, Excel, and Outlook. Practical experience with office equipment such as printers and scanners is essential. Strong communication and interpersonal skills are required, along with the ability to remain calm and polite when interacting with visitors. Basic knowledge of spoken English is necessary, while fluency in Romanian and Russian is mandatory for this position.

Educational Background:
The ideal candidate for the Admin Assistant role should have a bachelor's degree, which is considered desirable. However, relevant experience in administrative roles may compensate for the lack of formal education. A solid educational background in fields related to administration, business, or social sciences may be advantageous.

Experience:
The position requires a minimum of one year of relevant experience in roles such as receptionist, administrative assistant, or similar support functions. This experience should demonstrate the candidate's ability to manage office tasks effectively and interact professionally with visitors and staff.

Languages:
Fluency in Romanian and Russian is mandatory for this position, as these languages are essential for effective communication with visitors and beneficiaries. Basic knowledge of spoken English is also required, which will aid in interactions with international staff and stakeholders.

Additional Notes:
This position is open to candidates who have the legal right to work in Moldova. NRC is unable to provide work permits or visa sponsorships for this role. It is important to note that incomplete applications or CVs submitted via email will not be considered official and will not be processed. The position may involve full-time hours, and candidates should be prepared to adhere to NRC's core values of dedication, innovation, inclusivity, and accountability in their work.