Intern

Job Posting Organization:
The United Nations Development Programme (UNDP) is a global organization that aims to eradicate poverty and reduce inequalities through sustainable development. Established in 1965, UNDP operates in approximately 170 countries and territories, working with governments and people to address their development challenges. The organization is committed to promoting diversity, equity, and inclusion, ensuring that all personnel are empowered to contribute to its mission. UNDP emphasizes a 'leave no one behind' approach, actively encouraging applications from individuals belonging to marginalized or excluded populations. The organization has a zero-tolerance policy towards sexual exploitation and abuse, harassment, and discrimination, ensuring a safe and respectful work environment for all employees.

Job Overview:
The internship-position" style="border-bottom: 1px dotted #007bff !important;">internship position at the UN Common Back Office (CBO) in Hanoi offers a unique opportunity for highly motivated individuals to gain hands-on experience in operational support services within the UN system. Interns will work under the overall leadership of the CBO Manager and report directly to their team leaders. The role is designed to support the daily operations and task flow of the CBO, providing interns with exposure to various administrative functions. Interns will not only assist in routine tasks but also learn about the intricacies of office operations, document management systems, and the importance of effective communication in a multicultural environment. Although there is no formal training program, interns will have the chance to participate in briefing sessions and relevant events, enhancing their understanding of UNDP's mission and operations.

Duties and Responsibilities:
Interns will be responsible for a variety of tasks that contribute to the smooth functioning of the CBO. These include assisting with daily operations at the SD Front Desk, managing requests for common services through various communication channels, and ensuring timely registration of visitors for security" style="border-bottom: 1px dotted #007bff !important;">security purposes. They will also support conference and meeting services, prepare access data for daily reports, and facilitate communication among GOUNH users. Additional responsibilities include maintaining filing systems, providing logistical support for protocol activities, conducting inventory audits, and assisting with administrative tasks as needed. Interns are expected to be proactive in their approach and willing to take on various duties to support the CBO's operations.

Required Qualifications:
To be eligible for the UNDP internship program, applicants must meet specific criteria. They should either be enrolled in the final academic year of a first university degree program (Bachelor’s level or equivalent) or have graduated with a university degree within the past year. Strong communication skills in English are essential, along with proficiency in computer applications such as MS Word and Excel. Familiarity with database software and data entry skills are also required. Additionally, having experience with image or video processing is considered an advantage. Interns should demonstrate a commitment to UNDP’s mission and values, as well as the ability to work effectively in a diverse and multicultural environment.

Educational Background:
Candidates applying for the internship must be pursuing or have completed a university degree at the Bachelor’s level or equivalent. This educational background is crucial as it provides the foundational knowledge and skills necessary for the administrative tasks and responsibilities they will undertake during the internship. The program is particularly suited for students in their final year of study or recent graduates looking to gain practical experience in a professional setting.

Experience:
While prior work experience is not mandatory for this internship position, any relevant experience in administrative roles, customer service, or operational support will be beneficial. Interns are expected to be eager to learn and adapt quickly to the dynamic environment of the UNDP. The internship is designed for individuals who are looking to gain practical experience and develop their skills in a professional context, particularly within international organizations.

Languages:
Proficiency in English is mandatory for this internship, as effective communication is crucial for the role. While English is the primary language of communication, knowledge of additional languages may be considered an asset, particularly if they are relevant to the UNDP's operations in Vietnam or the broader region. This multilingual capability can enhance collaboration and communication within the diverse team at the CBO.

Additional Notes:
The internship at the UN Common Back Office is a six-month opportunity, providing interns with a chance to immerse themselves in the workings of the UNDP. The position is designed for full-time engagement, allowing interns to fully participate in the daily operations and learning experiences. UNDP is committed to creating an inclusive work environment and encourages applications from individuals of diverse backgrounds. Compensation details and specific benefits associated with the internship may vary, and candidates are encouraged to inquire about these aspects during the application process.