Team Assistant

Job Posting Organization:
The World Bank Group is a unique global partnership of five institutions established with the mission to create a world free of poverty on a livable planet. It is one of the largest sources of funding and knowledge for developing countries, helping to solve the world’s greatest development challenges. The organization has 189 member countries and operates more than 120 offices worldwide, working with public and private sector partners to invest in groundbreaking projects and utilize data, research, and technology to bring about transformative change globally. The World Bank's office in Port Moresby specifically focuses on various sectors including road maintenance, agriculture, urban youth employment, energy, nutrition, health, and education, providing analytical and advisory support to the government of Papua New Guinea.

Job Overview:
The Team Assistant position at the World Bank's Port Moresby office is designed for a dynamic and self-motivated individual who will provide essential administrative and logistical support to World Bank team members and country management staff. The role is crucial in delivering high-quality analytical and advisory services to the Government of Papua New Guinea, ensuring the successful implementation of various projects. The selected candidate will be responsible for managing administrative tasks, coordinating meetings, and supporting procurement and contract management processes, all while adhering to World Bank procedures. This position requires a proactive approach to time management and the ability to handle conflicting priorities effectively, ensuring that all tasks are completed in a timely manner and to a high standard.

Duties and Responsibilities:
The duties and responsibilities of the Team Assistant include providing comprehensive administrative support for the preparation and implementation of World Bank activities, which involves seeking guidance from various departments. The assistant will support visiting mission team members by scheduling meetings and appointments, assist with procurement and payment processing, and manage travel arrangements for staff and visiting teams. Additionally, the role involves maintaining office records, drafting routine correspondence, organizing meetings and events, and ensuring compliance with World Bank procedures. The assistant will also be responsible for monitoring team budgets, managing project milestones, and maintaining an up-to-date filing system for project files and reports. Effective communication with all stakeholders is essential, as is the ability to manage deadlines and follow up on outstanding tasks.

Required Qualifications:
Candidates must possess a high school diploma along with at least 5 years of relevant experience or an equivalent combination of education and experience. Prior work experience in bi-lateral or multi-lateral donor organizations in Papua New Guinea is highly desirable. Proficiency in Microsoft applications such as Word, Excel, and PowerPoint at an intermediate level is required, and familiarity with AI tools will be considered an advantage. The candidate should demonstrate effective time management and organizational skills, the ability to produce high-quality work under pressure, and a commitment to teamwork and interpersonal skills in a multi-cultural environment. Additionally, the ability to draft correspondence and edit materials with proper grammar and style is essential.

Educational Background:
The educational background required for this position includes a high school diploma. However, candidates with higher education qualifications or relevant certifications in administration or office support will be viewed favorably. The emphasis is on a combination of education and practical experience that demonstrates the candidate's capability to perform the duties of the role effectively.

Experience:
The position requires a minimum of 5 years of relevant experience in administrative support roles, particularly within bi-lateral or multi-lateral donor organizations. Candidates should have a proven track record of managing administrative tasks, supporting project implementation, and working in a fast-paced environment. Experience in handling logistical arrangements and maintaining compliance with organizational procedures is also essential.

Languages:
The mandatory language for this position is English, as it is the primary language of communication within the World Bank. Additionally, knowledge of Tok Pisin is preferred, as it may enhance communication with local stakeholders and contribute to the effectiveness of the role.

Additional Notes:
This position is a local recruitment opportunity with a term duration of 3 years. The World Bank Group offers a comprehensive benefits package, including a retirement plan, medical, life, and disability insurance, as well as paid leave, including parental leave. The organization is committed to being an equal opportunity and inclusive employer, ensuring that all individuals are treated fairly regardless of gender, gender identity, religion, race, ethnicity, sexual orientation, or disability. The role is full-time, and preference will be given to local talent authorized to work in Papua New Guinea.