Assistant au Chef de Programme

Job Posting Organization:
The organization is likely a branch of the International Organization for Migration (IOM), which is dedicated to promoting humane and orderly migration for the benefit of all. Established in 1951, IOM has grown to include 173 member states and operates in over 100 countries worldwide. The organization focuses on various aspects of migration, including humanitarian assistance, development, and policy advocacy, with a mission to ensure that migration is safe, orderly, and dignified for all individuals.

Job Overview:
The position of Assistant to the Head of Programme (HoP) is crucial for supporting the effective operations of the program in Chad. The individual will work under the general supervision of the Chief of Mission and the direct supervision of the Head of Programme. The role involves assisting in various administrative and operational tasks to ensure smooth program execution. This includes organizing meetings, preparing reports, and maintaining communication with UN agencies and other stakeholders. The assistant will play a key role in coordinating activities, managing schedules, and ensuring that all necessary documentation is prepared and maintained. The position requires a proactive approach to problem-solving and the ability to handle confidential information with discretion.

Duties and Responsibilities:
The Assistant to the HoP will have a wide range of responsibilities, including but not limited to: organizing meetings and appointments for the HoP, preparing reports and briefing materials, liaising with UN agencies, documenting correspondence related to programs, assisting in budget tracking, and supporting administrative coordination for project implementation. The role also involves participating in meetings and conferences, contributing to coordination with local authorities and stakeholders, compiling information materials, drafting mission documents and reports, and managing incoming communications. The assistant will be responsible for ensuring timely follow-up on requests and actions, maintaining confidentiality, and organizing travel arrangements for the HoP. Additionally, the assistant will manage filing systems and maintain updated contact databases.

Required Qualifications:
Candidates must possess a degree in business administration, social sciences, or a related field, with higher responsibilities at the management level, preferably within an international organization. Alternatively, a secondary school diploma in the aforementioned fields with a minimum of five years of relevant professional experience is acceptable. Strong organizational skills, attention to detail, and the ability to work under pressure are essential. Proficiency in administrative tasks and familiarity with UN operations will be advantageous.

Educational Background:
The educational requirements for this position include a bachelor's degree in business administration, social sciences, or a related field. Candidates with a secondary school diploma must have substantial relevant experience to qualify. The educational background should ideally reflect a focus on management and administrative skills, with an emphasis on international organizational contexts.

Experience:
The position requires a minimum of three years of relevant experience for candidates with a bachelor's degree, or five years for those with a secondary school diploma. Experience in administrative roles, particularly within international organizations or UN agencies, is highly desirable. Candidates should demonstrate a proven track record of managing complex tasks, coordinating with multiple stakeholders, and handling sensitive information.

Languages:
Fluency in French is mandatory, given the location and the nature of the work in Chad. Proficiency in English is also highly desirable, as it may be necessary for communication with international partners and stakeholders. Knowledge of additional languages relevant to the region would be considered an asset.

Additional Notes:
The position is likely to be full-time, with a focus on supporting the ongoing operations of the IOM in Chad. The role may involve occasional travel within the country for meetings and project implementation. While the specific contract duration is not mentioned, positions within international organizations often have a defined term with the possibility of extension based on funding and performance. The level of seniority is considered mid-level, given the responsibilities and required experience.