International Procurement Coordinator

Job Posting Organization:
Relief International is an international non-profit organization dedicated to partnering with communities affected by conflict, climate change, and disasters. The organization aims to save lives, build resilience, and promote long-term health and well-being. Established to address urgent humanitarian needs, Relief International operates in 14 countries across Africa, Asia, and the Middle East, focusing on various programming areas including Health and Nutrition, WASH (Water, Sanitation, and Hygiene), Education, and Livelihoods. The organization emphasizes building a representative and inclusive workplace, encouraging applications from candidates with diverse backgrounds and experiences.

Job Overview:
The International Procurement Coordinator will play a crucial role in the Supply Chain & Operations team, focusing on sourcing and delivering medical supplies from RI’s international pre-qualified medical suppliers. This position involves liaising with country teams to ensure the timely receipt of purchase requests and managing the full procurement process. The coordinator will also oversee freight, customs clearance, and delivery processes, ensuring compliance with RI and donor medical supply sourcing requirements. Additionally, the role includes supporting supplier relationship management, updating medical sourcing strategies, and providing procurement training to office teams. The position is remote, with up to 30% travel required to RI countries of operation, and is a full-time, fixed-term role initially for 12 months with the possibility of extension.

Duties and Responsibilities:
The responsibilities of the International Procurement Coordinator include supporting international medical procurement by sourcing and delivering medical supplies from RI-approved global suppliers. The coordinator will manage end-to-end compliant procurement processes, which encompass freight, customs clearance, delivery, payments, and documentation. Maintaining strong supplier relationships is essential to ensure that RI requirements are understood and that product availability is prioritized. The coordinator will organize and manage procurement committee meetings, ensuring timely decisions and follow-up actions, while also maintaining complete filing on SharePoint. Key procurement documents such as RFQs, tenders, bid analyses, purchase orders, and contracts will be prepared by the coordinator. Additionally, the role involves assisting RI country teams with medical sourcing strategies, tender development, framework agreements, and providing occasional in-country support. The coordinator will also provide HQ procurement training and guidance, ensure proper HQ procurement file management, and maintain the HQ contract tracker.

Required Qualifications:
Candidates must possess a relevant qualification in procurement, preferably a CIPS Diploma or another recognized qualification. Experience in international medical supply procurement, freight, and customs is essential. Proficiency in MS Office, particularly strong skills in Microsoft Excel, is required. The candidate should have experience in designing and delivering training to both internal and external stakeholders. A strong, positive track record of collaboration and the ability to work with diverse teams in various locations is necessary. The candidate must demonstrate the ability to motivate and support teams remotely in a positive and professional manner, work under pressure, and meet challenging deadlines. Excellent relationship management skills and effective communication abilities in all forms (written, verbal, negotiation, presentation) are also required.

Educational Background:
The educational background required for this position includes a relevant qualification in procurement. A CIPS Diploma or equivalent recognized qualification is preferred, indicating a solid foundation in procurement principles and practices.

Experience:
The position requires experience in international medical supply procurement, as well as familiarity with freight and customs processes. Candidates should have a proven track record of working in procurement roles, particularly within humanitarian or non-profit organizations, where they have managed complex supply chains and adhered to compliance standards.

Languages:
While the job description does not specify mandatory languages, proficiency in English is likely essential given the international nature of the role. Additional language skills may be beneficial, particularly in the languages spoken in the countries where Relief International operates, to facilitate communication with local teams and suppliers.

Additional Notes:
This is a full-time, fixed-term position with an initial duration of 12 months, with the possibility of extension based on performance and organizational needs. The role is classified as requiring advanced pre-employment checks, including criminal records self-declaration, references, and other checks that may include police and qualifications verification. Relief International is committed to safeguarding and expects all staff and volunteers to uphold the values and behaviors outlined in the Code of Conduct. The organization encourages applications from candidates from minoritized backgrounds and those with lived experiences relevant to the contexts in which they work.