Finance Assistant

Job Posting Organization:
The International Organization for Migration (IOM) is an intergovernmental organization established in 1951, with a mission to promote humane and orderly migration for the benefit of all. IOM operates in over 150 countries and has more than 10,000 employees worldwide. The organization focuses on providing services and advice concerning migration to governments and migrants alike, ensuring that migration is safe, orderly, and dignified. IOM's work encompasses a wide range of migration-related issues, including humanitarian assistance, development programs, and policy advocacy.

Job Overview:
The Finance Assistant position is a critical role within the IOM, responsible for supporting the financial management of resources in accordance with the organization's rules and regulations. The incumbent will work under the supervision of the Resource Management Officer and the Finance Officer, contributing to various financial processes including budget preparation, financial reporting, and compliance. The role requires a proactive approach to managing financial data, ensuring accuracy in reporting, and assisting in the overall financial health of the organization. The Finance Assistant will also play a key role in payroll preparation and staff support, ensuring that all financial transactions are processed efficiently and in compliance with IOM policies.

Duties and Responsibilities:
The Finance Assistant will be tasked with a variety of duties including:

• Assisting in managing financial resources by monitoring and controlling assets, reserves, and funds in accordance with IOM regulations.
• Managing the office's petty cash and ensuring proper documentation.
• Supporting the preparation of annual budgets and revisions, including estimating costs for staff, utilities, and supplies.
• Assisting in the preparation of financial reports and ensuring timely financial monitoring of projects.
• Extracting and inputting data into financial systems and analyzing financial data across the mission.
• Preparing donor financial reports and addressing comments from relevant authorities.
• Reviewing payment requests and verifying vendor claims for accuracy.
• Assisting in payroll preparation and providing support to staff services.
• Performing other related duties as required to support the finance team and the organization.

Required Qualifications:
Candidates must possess a high school degree or certificate with a minimum of five years of relevant work experience, or a Bachelor’s Degree from an accredited institution. The position requires excellent communication skills in English, and previous experience in an international or humanitarian organization is advantageous. Strong computer skills, particularly in Microsoft Excel, Word, and Outlook, are essential. Candidates should demonstrate attention to detail, the ability to work under pressure, and effective teamwork skills. A commitment to diversity and respect for cultural differences is also required.

Educational Background:
The educational background required for this position includes a high school diploma or certificate with significant work experience, or a Bachelor’s Degree from an accredited university. Accredited institutions are those listed in the UNESCO World Higher Education Database, ensuring that candidates have received a recognized and quality education relevant to the role.

Experience:
The Finance Assistant should have a minimum of five years of relevant work experience in finance or accounting roles. Experience in an international, humanitarian, or development organization is highly desirable. Candidates should demonstrate the ability to work effectively in diverse teams and manage multiple tasks under tight deadlines, showcasing their time management and planning skills.

Languages:
Fluency in English and French is required for this position, both oral and written. Knowledge of Arabic and other languages is considered desirable, as IOM's official languages include English, French, and Spanish. Proficiency in the required languages will be evaluated during the selection process, which may include written and oral assessments to ensure candidates meet the communication standards necessary for the role.

Additional Notes:
This position is subject to local recruitment, meaning only candidates with a valid residence and work permit for Libya will be considered. The appointment will be contingent upon medical fitness certification and verification of residency and visa requirements. IOM has a zero-tolerance policy regarding misconduct and discrimination, ensuring a safe and respectful workplace. The organization does not charge any fees during the recruitment process and only accepts applications submitted through its online recruitment system. Candidates are encouraged to visit the IOM Careers website for further information and job postings.