Senior Communications and Administrative Support

Job Posting Organization:
The United Nations Population Fund (UNFPA) is the lead UN agency focused on sexual and reproductive health and rights, aiming to ensure that every pregnancy is wanted, every childbirth is safe, and every young person's potential is fulfilled. Established in 1969, UNFPA operates in over 150 countries and territories, employing approximately 4,000 staff members worldwide. The organization is committed to achieving three transformative results by 2030: ending preventable maternal deaths, ending unmet need for family planning, and ending gender-based violence and harmful practices. UNFPA's mission is to promote the rights of individuals to make informed choices about their reproductive health and to ensure that these rights are respected and fulfilled. The organization emphasizes the importance of principled and ethical staff who embody international norms and standards, and who are dedicated to delivering high-impact results in their work.

Job Overview:
The Senior Communications and Administrative Support position is crucial for providing high-level administrative, secretarial, and communications support to the Cambodia Country Office management team. The role involves maintaining confidentiality in all assignments, managing protocol procedures, ensuring effective information flow, and following up on deadlines and commitments. The successful candidate will report directly to the Representative or the Officer in Charge and will be responsible for facilitating knowledge management, providing logistical support, and coordinating secretarial services. This position requires a proactive approach to promote a client-oriented, quality, and results-oriented environment, ensuring that the Representative and management team can effectively monitor and implement UNFPA programs. The role also includes preparing documentation for official meetings, managing calendars, and supporting high-ranking visitors, thereby playing a vital role in the office's operational success.

Duties and Responsibilities:
The duties and responsibilities of the Senior Communications and Administrative Support include ensuring optimal communication flows between the Representative, the Assistant Representative, management, and staff, as well as external counterparts. The candidate will respond to information requests in a timely and discreet manner, prepare documentation and presentations, and undertake logistical arrangements for meetings and workshops. They will manage the calendars of the Representative and Assistant Representative, facilitate equipment setup for meetings, screen calls, and manage travel arrangements. Additionally, the candidate will assist with political/environmental scanning, maintain key contacts lists, and support the Management Team with administrative and coordination tasks. The role also involves consolidating updates on UN-wide changes, managing the office filing protocol, and providing support for corporate initiatives and strategic planning.

Required Qualifications:
The position requires completed Secondary Level Education as a minimum, with a first-level university degree being desirable. Candidates should possess strong interpersonal and organizational skills, proficiency in current office software applications, and good written and verbal communication skills. The role demands a high level of professionalism and the ability to handle sensitive information with discretion.

Educational Background:
Candidates must have completed Secondary Level Education, with a first-level university degree being preferred. This educational background is essential to ensure that the candidate possesses the necessary skills and knowledge to perform the duties associated with the position effectively.

Experience:
A minimum of six years of relevant experience in administration and/or research is required for this position. Candidates should demonstrate strong interpersonal and organizational skills, as well as proficiency in current office software applications. Experience in managing communications and providing logistical support is also essential for success in this role.

Languages:
Fluency in Khmer and English is mandatory for this position. Proficiency in additional languages may be considered an asset, enhancing the candidate's ability to communicate effectively in a diverse work environment.

Additional Notes:
This position offers an attractive remuneration package, including a competitive net salary, health insurance, and other benefits as applicable. UNFPA promotes a work environment that reflects values of gender equality, diversity, integrity, and a healthy work-life balance. The organization encourages applications from women, individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups. Reasonable accommodations may be provided to applicants with disabilities upon request to support their participation in the recruitment process. UNFPA is committed to equal opportunities in terms of appointment, training, compensation, and selection for all, regardless of personal characteristics and dimensions of diversity.