Administrative Coordinator

Job Posting Organization:
The International Monetary Fund (IMF) is an international organization established in 1944 with the mission to promote global economic stability and growth. The IMF has a diverse workforce of over 2,700 employees from more than 150 countries, working together to foster international monetary cooperation, facilitate balanced trade, and provide resources to member countries in need. The organization operates in various countries around the world, providing financial assistance and policy advice to help countries achieve sustainable economic growth.

Job Overview:
The coordinator" style="border-bottom: 1px dotted #007bff !important;">Administrative Coordinator position at the IMF is designed for highly motivated individuals who possess excellent proofreading, office management, and technology skills. The role involves a variety of administrative tasks that support the operations of different departments within the IMF's headquarters in Washington, D.C. Candidates will be expected to manage long documents, ensuring they are collated, proofread, and formatted according to the IMF style guide. Additionally, the role requires managing the internal review process, handling logistics for official travel, and providing administrative support for seminars and workshops. The Administrative Coordinator will also be responsible for disseminating information on administrative policies, maintaining electronic filing systems, and providing technical support to colleagues. This position is crucial for ensuring that the administrative functions of the IMF run smoothly and efficiently, contributing to the overall mission of the organization.

Duties and Responsibilities:
The duties and responsibilities of the Administrative Coordinator include but are not limited to: collating long documents such as research papers and reports; proofreading correspondence and ensuring proper grammar and spelling; formatting documents according to the IMF style guide; managing the internal review process, including monitoring review mailboxes and ensuring compliance with deadlines; handling logistics for official travel, including travel authorizations and expense reports; providing administrative support for seminars and workshops, including venue reservations and catering; disseminating information on administrative policies; maintaining electronic filing systems; managing multiple calendars and scheduling meetings; and assisting colleagues with technical support for office technology tools.

Required Qualifications:
Candidates must possess a high school diploma supplemented with at least 2 years of relevant work experience, or a bachelor's degree. Strong oral and written communication skills are essential, along with excellent organizational skills and the ability to prioritize tasks in a fast-paced environment. Candidates should demonstrate initiative and resourcefulness, with the ability to work under minimal supervision. Excellent proofreading and formatting skills are required, along with a high degree of accuracy and attention to detail. Proficiency in Microsoft Office Applications is necessary, and candidates must be able to take an online assessment in English.

Educational Background:
The educational background required for the Administrative Coordinator position includes a high school diploma with additional relevant work experience or a bachelor's degree. This educational foundation is essential for understanding the complexities of administrative tasks and the ability to communicate effectively within the organization.

Experience:
Candidates should have between 2 and 10 years of professional experience in an administrative coordinator role. This range of experience is particularly encouraged as it indicates a level of familiarity with the responsibilities and challenges associated with administrative support in a dynamic environment like the IMF.

Languages:
Proficiency in English is mandatory, particularly for proofreading and formatting tasks. Additionally, the IMF values diverse backgrounds and experiences, particularly in bilingual candidates who are native speakers of Arabic, Chinese, French, Portuguese, Russian, or Spanish. These language skills are considered advantageous and may enhance a candidate's application.

Additional Notes:
The selection process involves an online assessment that candidates must complete within 10 days of receiving the link via email. Successful candidates will be placed in a pipeline of active candidates, with their applications remaining active for at least six months if they retain valid visa status in the U.S. Contractual appointments at the IMF are renewable for up to four years, depending on performance and business needs. Candidates must reside in the local Washington, D.C. area and have valid U.S. visa status to be considered for the position. The IMF is committed to non-discrimination in employment and welcomes requests for reasonable accommodations during the selection process.