Human Resource (HR) Assistant

Job Posting Organization:
UN Women was established in July 2010 as part of the UN reform agenda to enhance gender equality and women's empowerment globally. The organization is dedicated to eliminating discrimination against women and girls, empowering women, and achieving equality between women and men. UN Women operates in multiple countries, including Timor-Leste, where it focuses on promoting women's rights and ensuring their participation in leadership roles. The organization has a mission to translate international commitments on gender equality into actionable plans at the national level, emphasizing women's economic empowerment, ending violence against women, and engaging women in peace and security" style="border-bottom: 1px dotted #007bff !important;">security processes.

Job Overview:
The Human Resource (HR) Assistant position at UN Women is crucial for supporting the organization's HR functions in Timor-Leste. The HR Assistant will work under the technical guidance of the Regional HR Business Partner and the daily supervision of the Operations Manager. The role involves providing administrative and logistical support for recruitment, benefits administration, and personnel management. The HR Assistant will ensure compliance with UN Women’s HR policies and guidelines, facilitating recruitment processes, managing staff performance, and maintaining HR databases. This position is integral to fostering a supportive work environment that promotes gender equality and women's empowerment.

Duties and Responsibilities:
The HR Assistant will be responsible for a variety of key functions, including:

• Providing HR administrative and logistical services, ensuring compliance with UN Women rules and regulations. This includes processing correspondence, maintaining records, and managing deadlines.
• Coordinating recruitment processes by drafting job descriptions, screening candidates, and participating in interview panels.
• Administering staff performance management and learning development, including monitoring compliance with performance appraisals and facilitating learning plans.
• Maintaining HR data and databases, generating reports, and ensuring confidentiality.
• Facilitating knowledge sharing and training for staff, and liaising with HR headquarters for information dissemination.
• Performing other duties as necessary for the efficient functioning of the office.

Required Qualifications:
Candidates must possess strong knowledge of HR administration processes and policies, with the ability to execute administrative transactions effectively. Confidentiality in handling sensitive information is essential. The HR Assistant should also have good quantitative skills for report generation and strong IT skills for database management and HR systems.

Educational Background:
Completion of secondary education is required for this position. A Bachelor’s degree in Human Resources, Business, or Public Administration is considered an asset, enhancing the candidate's qualifications for the role.

Experience:
The ideal candidate should have at least 5 years of relevant experience in office administration and/or human resource management. Proficiency in using computers and office software packages, such as MS Word and Excel, is required. Experience with modern web-based ERP systems, preferably Oracle Cloud, is desirable, as it will aid in the management of HR processes.

Languages:
Fluency in English is mandatory for this position, ensuring effective communication within the organization and with external stakeholders. Additional language skills may be beneficial but are not specified as requirements.

Additional Notes:
This position is full-time and may involve working in a dynamic environment that requires adaptability and a commitment to UN Women’s values. The HR Assistant will be expected to adhere to UN Women’s policies, including a zero-tolerance policy on misconduct. Candidates will undergo rigorous background checks, including verification of academic credentials and employment history. It is crucial for applicants to complete all sections of the application form to avoid disqualification from the recruitment process.