Business Support Assistant (Budget, Programming & Finance Assistant), SC5

Job Posting Organization:
The World Food Programme (WFP) is the world’s largest humanitarian organization, dedicated to saving lives in emergencies and using food assistance to build pathways to peace, stability, and prosperity for people recovering from conflict, disasters, and the impacts of climate change. Established in 1961, WFP operates in over 80 countries, employing thousands of individuals who are committed to the mission of alleviating hunger and improving nutrition. WFP's core values include Integrity, Collaboration, Commitment, Humanity, and Inclusion, which guide its operations and interactions with partners and beneficiaries. The organization has received numerous accolades for its work, including the Nobel Peace Prize in 2020, highlighting its significant contributions to global humanitarian efforts. WFP is committed to diversity and equal employment opportunities, encouraging candidates from all backgrounds to apply and contribute to its mission.

Job Overview:
The Business Support Assistant (Budget, Programming & Finance Assistant) position at WFP is crucial for the effective management of financial and budgetary resources within the organization. The role is primarily focused on Budget & Programming activities, while also providing support to Finance functions as needed. The successful candidate will work under the direct supervision of the Budget & Programming Officer and will be responsible for a variety of tasks that require a solid understanding of financial processes and the ability to interpret standard rules and guidelines. This position is designed for individuals who are detail-oriented and capable of applying sound judgment in operational matters. The role involves not only managing financial data but also ensuring compliance with WFP policies and best practices. The job holder will be expected to contribute to the review and analysis of budget plans, monitor financial project performance, and assist in the preparation of various financial reports. This position offers an opportunity to engage in meaningful work that directly impacts the lives of individuals in need, making it a rewarding career choice for those passionate about humanitarian assistance.

Duties and Responsibilities:
The duties and responsibilities of the Business Support Assistant include:

• Contributing to the review of budget plans and monitoring financial project performance to ensure alignment with organizational goals.
• Performing sub-allotment based on requests and making recommendations in compliance with WFP financial policies.
• Providing basic analysis on fund and grant balances and referring to supervisors for fund utilization.
• Entering accurate data into corporate systems within established deadlines to facilitate planning and decision-making.
• Compiling data and preparing periodic and ad hoc reports to support the accuracy and efficiency of information presented to stakeholders.
• Maintaining communication with colleagues regarding project funds management to clarify discrepancies and optimize fund usage.
• Following standard emergency preparedness practices to ensure WFP can respond effectively to crises.
• Monitoring sub-imprest bank and petty cash accounts to ensure adequate funds are available.
• Supporting the Finance Assistant in preparing monthly cash forecasts and reconciliations. 1
• Tracking open items, vendor payables, and operational advances. 1
• Ensuring proper filing of all documentation related to the unit's financial activities. 1
• Assisting in the preparation of budget, accounting, and statistical reports as required. 1
• Acting as an alternate for Budget and Finance staff in their absence.

Required Qualifications:
The position requires a minimum of 5 years of relevant work experience, particularly in roles that involve financial documentation and budget analysis. Candidates should have experience in collecting and monitoring financial data on projects and programs, as well as assessing financial transactions and reporting. Familiarity with WFP financial policies and procedures is advantageous, as is experience in a humanitarian or development context. Candidates should demonstrate strong analytical skills and the ability to work collaboratively in a team environment.

Educational Background:
Candidates must have completed secondary school education, and a post-secondary certificate in a related functional area is desirable. This educational background provides the foundational knowledge necessary for understanding financial processes and budget management within the context of humanitarian assistance.

Experience:
The ideal candidate should possess at least 5 years of relevant work experience in financial management, budget analysis, or related fields. This experience should include assisting with the preparation of complex financial documents and supporting budget analyses. Experience in collecting and monitoring financial data on projects and programs is essential, as well as familiarity with financial reporting and compliance requirements.

Languages:
Fluency in English (level C) and Tetum is mandatory for this position. Knowledge of Portuguese is considered a plus, as it may enhance communication with diverse stakeholders and partners in the region. Proficiency in these languages is crucial for effective collaboration and reporting within the organization.

Additional Notes:
This position is offered as a Service Contract for a duration of one year, with the possibility of extension based on organizational needs and performance. The role is based in Dili, Timor-Leste, and is classified at the SC5 level, indicating a mid-level position within the WFP structure. The organization offers a competitive compensation package, which includes various benefits aimed at supporting employee well-being and professional development. WFP is committed to providing an inclusive work environment and encourages applications from individuals with disabilities, ensuring reasonable accommodations are available throughout the recruitment process.