Administrative Support

Job Posting Organization:
UNESCO, the United Nations Educational, Scientific and Cultural Organization, was established in 1945 with the mission to promote world peace and security" style="border-bottom: 1px dotted #007bff !important;">security through international cooperation in education, the sciences, and culture. With a presence in over 190 countries, UNESCO aims to build peace in the minds of men and women through education, science, culture, and communication. The organization is committed to fostering sustainable development and promoting human rights, gender equality, and cultural diversity. UNESCO employs thousands of individuals worldwide, working collaboratively across various sectors to achieve its goals.

Job Overview:
The Administrative Support position at UNESCO involves providing specialized and comprehensive support for program implementation in a timely and accurate manner. The role requires adherence to relevant HR, administrative, and financial regulations, ensuring that all tasks are executed with a high level of detail and accuracy. The incumbent will work under the guidance of the National Programme Officer and is expected to operate independently while establishing effective working relationships with both internal and external stakeholders. The position demands flexibility as priorities and timeframes may change, and the individual must be proactive in addressing challenges and facilitating communication among team members and partners.

Duties and Responsibilities:
The duties and responsibilities of the Administrative Support position include producing and finalizing documents and publications, compiling and reviewing information for work plans and budgets, and maintaining accurate budget tracking. The incumbent will prepare administrative documentation, initiate procedures, and ensure follow-up on payments and contracts. Organizing meetings, events, and workshops, including logistical support and travel arrangements, is also a key responsibility. The role involves managing correspondence, drafting letters, and maintaining information systems. Additionally, the individual will assist in designing awareness materials, monitoring contractors, and providing overall administrative support for education projects. Building relationships with stakeholders and facilitating communication across various departments and organizations is essential for the success of the role.

Required Qualifications:
Candidates must have completed secondary education or possess technical or vocational qualifications. A minimum of five years of work experience in administrative support or project/program implementation assistance is required. The role demands excellent organizational, interpersonal, and communication skills, with a strong ability to work under pressure and manage multiple tasks effectively. Proficiency in MS Office applications is essential, along with knowledge of InDesign, WordPress, and integrated enterprise resource planners, preferably SAP. Candidates should demonstrate a high attention to detail and the ability to work in a multicultural environment with sensitivity and respect for diversity.

Educational Background:
The educational background required for this position includes completed secondary education, with a preference for candidates who have pursued technical or vocational education. This foundational education is crucial for understanding the administrative and operational aspects of the role, enabling the individual to perform effectively in a complex organizational environment.

Experience:
The position requires a minimum of five years of relevant work experience in administrative support and/or project/program implementation assistance. This experience should demonstrate the candidate's ability to manage administrative tasks, support project execution, and work collaboratively within a team. Candidates should have a proven track record of handling responsibilities that require attention to detail, organizational skills, and the ability to adapt to changing priorities.

Languages:
Fluency in both English and Arabic is mandatory for this position. Candidates must possess excellent communication skills in both languages, enabling them to draft correspondence, engage with stakeholders, and facilitate discussions effectively. Knowledge of additional languages may be considered an asset, enhancing the candidate's ability to work in a diverse and multicultural environment.

Additional Notes:
The position is offered as a Service Contract at Level SC-05, with a duration of one year. The recruitment is open to both internal and external candidates, and the application deadline is set for midnight on 30 December 202

• UNESCO emphasizes its commitment to diversity and encourages applications from candidates of various backgrounds, including those from under-represented Member States, minority groups, and individuals with disabilities. The organization maintains a zero-tolerance policy against harassment and is dedicated to achieving gender parity and equitable geographical distribution among its staff members. Candidates should be aware that UNESCO does not charge any fees during the recruitment process.