Supply Chain and Operations Officer

Job Posting Organization:
Relief International (RI) is an international non-profit organization dedicated to partnering with communities affected by conflict, climate change, and disasters. Established to save lives and promote long-term health and well-being, RI employs over 7,000 staff and local volunteers across 15 countries in Africa, Asia, and the Middle East. The organization focuses on Health and Nutrition, WASH (Water, Sanitation, and Hygiene), Education, and Livelihoods programming, which are essential for building community resilience. RI operates as an alliance of four organizations—Relief International, Inc., Relief International-France, Relief International-UK, and Relief International-Europe—under a unified leadership team and shared mission. In the Occupied Palestinian Territories (OPT), RI has been operational since 2007, recently reactivating its programs at the end of 2023 to address the evolving situation in Gaza and the West Bank through direct implementation and partnerships. The programming aligns with RI's global strategy, emphasizing Health while integrating WASH, Protection, Education, and Livelihoods components, all within a dynamic context that necessitates a focus on both humanitarian service delivery and long-term systems strengthening.

Job Overview:
The Supply Chain and Operations Officer will play a crucial role in supporting procurement and infrastructure management for Relief International's operations in the Gaza Strip. This position requires compliance with both RI and donor policies while ensuring that procurement processes are efficient and effective. The officer will be responsible for managing the procurement of items as per specifications provided by requesters, ensuring that all purchases adhere to the established rules and regulations. The role also involves maintaining procurement trackers and vendor lists, managing supplier payments, and conducting physical inventories of stock and assets. The officer will work closely with the Supply Chain Officer and security" style="border-bottom: 1px dotted #007bff !important;">Security Officer to ensure the smooth operation of logistics and security protocols within the organization. This position is vital for maintaining the operational integrity of RI's programs in a challenging environment.

Duties and Responsibilities:

• Support purchases of the base: Prepare all necessary documentation for purchase files, ensuring they are approved and signed by authorized personnel. Purchase items in compliance with requester specifications and RI/donor procurement rules. Control invoices for accuracy in prices and quantities received, ensuring quality and adherence to delivery deadlines. Liaise with requesters for technical support, including sample approvals and delivery inspections. Maintain updated procurement trackers and vendor lists, and assist the Supply Officer in supplier assessments and evaluations.
• Follow-up on suppliers’ payments: Manage supplier payments in coordination with the cashier, following supply chain and finance procedures. Transfer approved invoices and required procurement documents (contracts, reception notes) to the finance department for supplier payments.
• Other Supply Chain and cross-cutting activities: Conduct physical inventories of stock and assets, monitor the condition of buildings and equipment in offices and guesthouses, and initiate small repairs as needed. Follow up on the base generator and fuel stock, assist in fleet management, and prepare monthly fleet reports, checking logbooks and fuel consumption. Report any security-related information or noncompliance with security plans to the Security Officer, support the Security Officer in gathering contextual, political, and security information about Gaza, and assist in headcounts and critical communications when necessary. Fulfill any other tasks assigned by the line manager within the scope of the Supply Chain department.

Required Qualifications:
The ideal candidate must possess proven experience in administrative and logistics roles, demonstrating a solid understanding of supply chain management principles. Fluency in both Arabic and English is required to effectively communicate with diverse stakeholders. The candidate should be capable of working in a fast-paced environment, managing multiple tasks efficiently while maintaining attention to detail. Basic mechanical knowledge is essential, enabling the candidate to perform small repairs in emergency situations, such as changing a wheel or a battery. Proficiency in MS Office applications is also necessary for effective documentation and reporting.

Educational Background:
While specific educational qualifications are not explicitly stated, a background in logistics, supply chain management, or a related field is likely preferred. Candidates with relevant certifications or training in procurement and supply chain operations will be viewed favorably, as these qualifications align with the responsibilities of the role.

Experience:
Candidates should have a demonstrated level of experience in administrative and logistics roles, ideally within a non-profit or humanitarian context. Experience working in challenging environments, particularly in conflict-affected areas, will be advantageous. The ability to adapt to rapidly changing situations and to work collaboratively with diverse teams is essential for success in this position.

Languages:
Fluency in Arabic and English is mandatory for this role, as effective communication is crucial for coordinating with local staff, suppliers, and other stakeholders. Knowledge of additional languages may be considered an asset but is not explicitly required.

Additional Notes:
The position is based in Gaza and may involve working in a challenging and dynamic environment. The job does not specify a contract duration, but it is likely to be full-time given the nature of the responsibilities. The role may involve international recruitment, depending on the availability of qualified local candidates. Compensation and benefits details are not provided in the job description.