Human Resources Assistant

Job Posting Organization:
The position is located in the Regional Office for the Middle East and North Africa (ROMENA) of the United Nations Office on Drugs and Crime (UNODC). The UNODC was established to assist Member States in their struggle against illicit drugs, crime, and terrorism. The organization aims to promote justice and the rule of law, and it operates in various countries around the world, focusing on enhancing the capacity of governments to combat these issues. The UNODC has a diverse workforce and is committed to fostering an inclusive work environment that values diversity and promotes gender equality.

Job Overview:
The Human Resources Assistant will play a crucial role in supporting the HR functions within the UNODC Regional Office for the Middle East and North Africa. This position involves working closely with the UNODC Regional Representative and the Human Resources Associate to facilitate recruitment processes, manage staff development initiatives, and oversee contract management. The incumbent will be responsible for participating in the recruitment of administrative positions, engaging with UNVs and consultants, and ensuring compliance with UNODC policies. Additionally, the role includes organizing training courses, monitoring mandatory training compliance, and providing guidance on HR policies to staff in the MENA region. The Human Resources Assistant will also maintain HR-related automated systems, assist in data analysis, and support general office functions, making this role integral to the smooth operation of the HR department.

Duties and Responsibilities:
The Human Resources Assistant will have a wide range of responsibilities, including but not limited to: participating in the recruitment process for administrative positions, evaluating and screening applications, preparing candidate profiles, and conducting preliminary interviews. The incumbent will support the management of recruitment processes for interns, assist in organizing competitive recruitment examinations, and maintain vacancy announcement files. In terms of staff development, the assistant will help organize training courses, monitor training activities, and contribute to the induction process for newcomers. Contract management duties include acting as the focal point for contract extensions and ensuring timely performance evaluations. The assistant will also maintain HR-related automated systems, prepare reports, and provide general office support services, including drafting correspondence and managing files. Furthermore, the role involves monitoring staff attendance, creating HR reports, and assisting with data presentations for decision-making purposes.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. A first-level university degree or higher is preferred, which can reduce the minimum work experience requirement. The position requires a minimum of five years of work experience in human resources, administration, or related areas. Candidates with a relevant degree may qualify with three years of experience. Proficiency in using computers and standard MS Office software is essential, along with experience in handling web-based management systems. Familiarity with data analytics is desirable, as is experience working with the United Nations system or other international organizations. Knowledge of large Enterprise Resource Planning Systems is also a plus.

Educational Background:
The educational requirement for this position is a high school diploma or equivalent. However, candidates with a first-level university degree or higher will be given preference, which will also reduce the required years of relevant work experience. This educational background is essential to ensure that the candidate has a foundational understanding of human resources principles and practices.

Experience:
The position requires a minimum of five years of relevant work experience in human resources, administration, or related fields. For candidates with a first-level university degree or higher, this requirement is reduced to three years. Experience in using standard MS Office software packages, as well as knowledge of spreadsheet and database applications, is necessary. Additionally, at least one year of experience in data analytics or related areas is desirable, along with work experience in the United Nations system or other international organizations, which would provide valuable context for the role.

Languages:
For this position, proficiency in English and Arabic is required, as these are the working languages of the United Nations Secretariat. Knowledge of French is also beneficial, as it is one of the official languages of the UN. Candidates must demonstrate their language skills according to the UN Language Framework, which outlines the minimum required levels for each language skill.

Additional Notes:
The job does not specify a deadline for applications, which may indicate that it is open until filled. The position is likely to be full-time, and it is important to note that the UNODC values diversity and encourages applications from qualified individuals regardless of gender, nationality, or background. Compensation and benefits details are not provided in the job description, but typically, positions within the UN system offer competitive salaries and benefits packages, including health insurance and retirement plans.