Executive Assistant

Job Posting Organization:
The United Nations (UN) is an international organization founded in 1945, currently comprising 193 member states. Its mission is to promote peace, security" style="border-bottom: 1px dotted #007bff !important;">security, and cooperation among nations, and to address global challenges such as poverty, inequality, and climate change. The UN Development System, which includes the UN Resident Coordinator Offices (UN RCO), was reformed in 2019 to enhance its effectiveness in achieving the 2030 Agenda and the Sustainable Development Goals (SDGs). The UN RCOs support countries in their development priorities and are led by independent UN Resident Coordinators. The organization operates in numerous countries worldwide, employing thousands of staff members dedicated to various humanitarian and development efforts.

Job Overview:
The Executive Assistant position is crucial for ensuring the effective and efficient functioning of the Resident Coordinator's Front Office in Montevideo, Uruguay. The role involves managing the RC's schedule, logistical requirements, and protocol procedures while maintaining confidentiality. The Executive Assistant will work under the guidance of the Head of Office and directly report to the Resident Coordinator. The position requires a proactive approach to managing information flow, following up on deadlines, and ensuring that all correspondence adheres to UN standards. The Executive Assistant will also be responsible for drafting key documents, managing travel arrangements, and organizing official events, thereby playing a vital role in supporting the RC's activities and the overall mission of the UN in the region.

Duties and Responsibilities:
The Executive Assistant will undertake a variety of responsibilities, including but not limited to:

• Ensuring the effective functioning of the RC Front Office by maintaining the RC's calendar, arranging appointments and meetings, providing protocol coverage, and ensuring logistical details for events.
• Coordinating high-quality briefing materials for the RC, ensuring compliance with UN norms, and drafting key correspondence.
• Managing travel logistics for the RC, including preparing travel requests and following up on trip reports.
• Maintaining contact lists of high-level partners and assisting in organizing official events.
• Supporting effective communications by maintaining filing systems, screening calls, and coordinating activities of the RC's driver.
• Assisting in general administration tasks, including contract administration and human resource management.
• Collecting and analyzing data for reports and presentations, ensuring documentation of requirements for data analysis.
• Performing other relevant duties as assigned by the RC or Head of Office.

Required Qualifications:
Candidates must possess a high school diploma or equivalent, with a bachelor's or advanced degree in business administration, office management, communication, or related fields being advantageous. A minimum of seven years of progressively responsible experience in administrative services, finance, accounting, audit, human resources, or related areas is required. Candidates with a first-level university degree may have the minimum experience requirement reduced by two years. Experience in front office management and providing senior executive support within the UN system or international organizations is desirable, along with experience in data analytics or related areas.

Educational Background:
The educational background required for this position includes a completion of a high school diploma or equivalent. A bachelor's or advanced university degree in relevant fields such as business administration, office management, or communication is preferred and would provide an advantage in the selection process.

Experience:
The position requires a minimum of seven years of progressively responsible experience in administrative services, finance, accounting, audit, human resources, or related areas. Candidates with a first-level university degree may have this requirement reduced by two years. Experience in front office management is desirable, as is experience in providing administrative support within the UN system, international organizations, or embassies. Additionally, one year or more of experience in data analytics or related areas is considered desirable.

Languages:
For this position, proficiency in English and Spanish is required, as these are the working languages of the United Nations Secretariat. The minimum required level for each skill in these languages is defined according to the UN Language Framework, which can be consulted for further details.

Additional Notes:
The position is based in Montevideo, Uruguay, and is likely to be a full-time role. The job may involve working with international teams and requires a commitment to the principles of gender equality and diversity in the workplace. Specific details regarding contract duration, compensation, and benefits are not provided in the job description but are typically aligned with UN standards.