Finance and Administrative Coordinator I/II

Job Posting Organization:
The International Food Policy Research Institute (IFPRI) is a renowned research organization that focuses on food policy and governance issues globally. Established in 1975, IFPRI aims to provide evidence-based solutions to reduce hunger and improve security" style="border-bottom: 1px dotted #007bff !important;">security" style="border-bottom: 1px dotted #007bff !important;">food security. With a diverse workforce of over 300 employees, IFPRI operates in more than 40 countries, collaborating with various stakeholders to influence policy and practice in food systems. The organization is committed to advancing sustainable food systems and improving nutrition through rigorous research and innovative policy solutions.

Job Overview:
The Finance and coordinator" style="border-bottom: 1px dotted #007bff !important;">Administrative Coordinator I/II position at IFPRI is a critical role within the Development Strategies and Governance Unit (DSG). This full-time position is designed for individuals who are adept at managing financial and administrative tasks that support the unit's projects. The coordinator will be responsible for a variety of functions including expense report management, contract drafting and monitoring, financial reporting, and maintaining accurate financial records. The role requires a proactive approach to ensure that all project-related financial activities are executed efficiently and in compliance with organizational standards. The coordinator will also play a key role in logistical coordination for project activities, ensuring that deadlines are met and deliverables are submitted on time. This position is ideal for candidates who thrive in a dynamic work environment and possess strong analytical and organizational skills.

Duties and Responsibilities:
The Finance and Administrative Coordinator will undertake a comprehensive set of duties, including but not limited to:

• Project Logistical Coordination: Provide logistical support for project activities, including drafting and monitoring project subcontracts for complex divisional projects.
• Accounting Support: Prepare travel and field expense reports, file and monitor project budgets, and manage collaborator and donor-approved budget expenditures.
• Invoice Management: Submit and monitor collaborator invoices, ensuring timely processing and follow-up on payments.
• Database Maintenance: Maintain various administrative and unit databases, including collaborator and project lists, and monitor project timelines and deliverables.
• Financial Reporting: Prepare periodic financial reports and invoices for donors, ensuring accuracy and compliance with financial regulations.
• Data Entry: Perform data entry in Tally and assist in the finalization of accounts books according to Indian accounting standards.
• Audit Assistance: Support the annual statutory audit process and assist in budget preparation for proposals and projects.
• Additional Duties: Carry out other responsibilities as assigned by project leaders or management, contributing to the overall success of the unit's objectives.

Required Qualifications:
To qualify for the Finance and Administrative Coordinator I position, candidates must possess a Bachelor’s degree in Accounting or Finance along with two years of relevant experience, or an associate’s degree with five years of relevant experience. For the Finance and Administrative Coordinator II position, a Bachelor’s degree in Accounting or Finance with five years of relevant experience is required, or an associate’s degree with seven years of relevant experience. Preference will be given to candidates who are intermediate or pursuing CA/CS/CWA qualifications. Knowledge of Tally software is preferred, and candidates must demonstrate proficiency in MS Office applications, particularly Word, Outlook, Excel, and PowerPoint. Strong analytical skills and the ability to work effectively in a multi-cultural team environment are essential, along with excellent oral and written communication skills.

Educational Background:
Candidates must have a Bachelor’s degree in Accounting or Finance for the Finance and Administrative Coordinator I position, or a Bachelor’s degree in Accounting or Finance with additional years of experience for the II position. An associate’s degree in a related field is acceptable with additional relevant experience. Preference for candidates pursuing professional qualifications such as CA, CS, or CWA is noted, indicating a commitment to professional development in the finance and accounting field.

Experience:
The position requires varying levels of experience depending on the role. For Finance and Administrative Coordinator I, a minimum of two years of relevant experience is required, while the II position necessitates five years of relevant experience. Candidates should have a proven track record of working in finance and administration, particularly in roles that involve project management and financial reporting. Experience in a fast-paced work environment is highly valued, as is the ability to manage multiple tasks and deadlines effectively.

Languages:
While the job description does not specify mandatory languages, proficiency in English is essential for effective communication within the organization and with external stakeholders. Additional language skills may be beneficial, particularly in a multicultural work environment, but are not explicitly required for this position.

Additional Notes:
This position is a full-time role with a one-year renewable contract based in New Delhi, India. Candidates must have work authorization to work in India. The role may involve physical demands such as sitting for extended periods and lifting light weights. The work environment is dynamic, requiring close visual acuity for tasks such as data analysis and extensive reading. The organization values diversity and encourages applications from individuals with varied backgrounds.