Procurement Officer

Job Posting Organization:
The World Food Programme (WFP) is the world’s largest humanitarian organization, dedicated to saving lives in emergencies and using food assistance to build pathways to peace, stability, and prosperity for people recovering from conflict, disasters, and the impacts of climate change. Established in 1961, WFP operates in over 80 countries, employing thousands of individuals who are committed to its mission. WFP's core values include Integrity, Collaboration, Commitment, Humanity, and Inclusion, and it strives to create a diverse and inclusive workforce that reflects the communities it serves. WFP has been recognized for its efforts, notably being awarded the Nobel Peace Prize in 2020, which underscores its commitment to humanitarian work and the importance of security" style="border-bottom: 1px dotted #007bff !important;">security" style="border-bottom: 1px dotted #007bff !important;">food security in global peace efforts. The organization invests significantly in the professional development of its employees, offering various training and mentorship programs, and promotes internal mobility opportunities across its global offices.

Job Overview:
The Procurement Officer position at WFP is crucial for ensuring that procurement processes are conducted efficiently and effectively. The role involves applying appropriate processes, procedures, and policies to support the procurement services that are vital for the organization's operations. The job holder will be responsible for reviewing and verifying purchase requisitions, ensuring compliance with internal control frameworks, and undertaking procurement tasks in accordance with organizational policies and donor regulations. This position requires a proactive approach to managing procurement requests, ensuring timely delivery of goods and services, and maintaining accurate procurement records. The Procurement Officer will also engage with internal stakeholders to align procurement activities with organizational priorities and operational needs, thereby playing a key role in supporting WFP's mission to provide humanitarian assistance.

Duties and Responsibilities:
The duties and responsibilities of the Procurement Officer include but are not limited to: reviewing and verifying purchase requisitions for completeness and compliance; undertaking procurement and administrative tasks in line with organizational policies; coordinating and monitoring procurement requests to ensure timely delivery; conducting market research and preparing procurement reports; maintaining procurement systems and supplier databases; collaborating with internal stakeholders to align procurement activities; providing technical support and guidance on procurement procedures; analyzing and presenting information for decision-making; and supporting emergency preparedness measures to ensure readiness for rapid procurement actions during humanitarian emergencies.

Required Qualifications:
The ideal candidate for the Procurement Officer position should possess a bachelor's degree in Procurement or Supply Chain Management. Additionally, candidates should have a minimum of 5 years of relevant experience in procurement and supply chain management. Proficiency in office equipment and computer software is essential, along with a solid understanding of work routines and methods to complete processes with minimal supervision. The candidate should demonstrate strong communication skills, the ability to identify and rectify data discrepancies, and the capability to provide guidance or training to junior staff.

Educational Background:
Candidates must have a bachelor's degree in a relevant field such as Procurement, Supply Chain Management, or a related discipline. This educational background is essential to understand the complexities of procurement processes and supply chain dynamics, which are critical for the effective execution of the role.

Experience:
The position requires a minimum of 5 years of relevant experience in procurement and supply chain management. This experience should include working on procurement activities, conducting analyses, developing reports, and engaging with suppliers or third parties on a daily basis. The candidate should have a proven track record of managing procurement processes and ensuring compliance with organizational policies and donor regulations.

Languages:
Fluency in English (level C) is mandatory for this position. Proficiency in additional languages may be considered an asset, enhancing communication with diverse stakeholders and partners in various regions.

Additional Notes:
This position is based in Nairobi, Kenya, and is a full-time role within the World Food Programme. The organization emphasizes a commitment to diversity and inclusion, encouraging applications from qualified candidates regardless of their background. WFP offers an attractive compensation package, which includes benefits and opportunities for professional development. The recruitment process is designed to be inclusive, and WFP provides reasonable accommodations for individuals with disabilities. Candidates should be aware that all applications must be submitted through the online recruitment system, and no fees are charged during the application process.