Senior Administrative Associate

Job Posting Organization:
FHI 360 is a nonprofit organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions for human development. Established in 1980, FHI 360 operates in more than 60 countries and has a diverse workforce of over 4,000 employees. The organization focuses on various sectors, including health, education, and economic development, and aims to create a positive impact through innovative programs and partnerships.

Job Overview:
The Senior Administrative Associate role is crucial for ensuring the smooth operation of FHI 360's Programs and Research Group. This position involves providing comprehensive administrative support, which includes managing international travel arrangements, scheduling meetings, and facilitating virtual webinars. The role requires a high level of organization and attention to detail, as the associate will be responsible for preparing documents and reports, managing files on the group's SharePoint site, and preparing expense reports. The position is based in the United States Eastern Time Zone, with a preference for candidates located in the Washington DC area. The Senior Administrative Associate will serve as the primary point of contact for internal and external inquiries, ensuring effective communication and coordination within the department.

Duties and Responsibilities:
The duties and responsibilities of the Senior Administrative Associate include performing advanced-level administrative tasks with precision, serving as the main contact for inquiries, and ensuring data accuracy in compliance with established guidelines. The associate will coordinate meetings for organizational and leadership teams, including logistics such as securing venues, preparing agendas, and recording notes. They will also manage communications, respond to administrative support requests, and develop improved administrative procedures to enhance efficiency. Additional responsibilities include preparing and maintaining documentation, reports, schedules, and databases, creating presentations, and organizing complex activities such as travel and conferences. The associate will work independently or collaboratively on special projects, act as a liaison with other departments, and handle confidential information. They will also support financial processes, maintain departmental files, and ensure compliance with organizational policies.

Required Qualifications:
Candidates must possess an Associate's Degree or an international equivalent in Business Administration or a related field, with a Bachelor's Degree preferred. A minimum of 5 years of relevant administrative experience is required, with a preference for candidates who have supported executives and have experience in booking complex international travel arrangements. Familiarity with monitoring expenditures to meet organizational objectives is essential, and experience in a science or health-related field is preferred. Candidates should demonstrate expertise in Microsoft Office 365 applications, possess strong attention to detail, and maintain confidentiality. Excellent communication skills are mandatory, with fluency in English required.

Educational Background:
The educational background required for this position includes an Associate's Degree or an international equivalent in Business Administration or a related field. A Bachelor's Degree is preferred, indicating a higher level of education and understanding of business principles that can enhance the candidate's ability to perform the role effectively.

Experience:
The position requires a minimum of 5 years of relevant administrative experience. Candidates with past experience supporting executives and those who have booked complex international travel arrangements will be preferred. Experience in monitoring expenditures to ensure compliance with organizational objectives is also necessary, along with a background in a science or health-related field, which is considered advantageous.

Languages:
Fluency in English is mandatory for this position. While no additional languages are specified as required, proficiency in other languages may be considered a valuable asset, particularly in a diverse and global organization like FHI 360.

Additional Notes:
This position is based in the United States and requires candidates to be located in the Eastern Time Zone. The expected salary range for this role is between USD 55,000 and USD 70,000 annually, depending on experience and qualifications. FHI 360 offers a competitive benefits package, including a 7% contribution to a pension plan, 18 days of paid vacation, 12 sick days, and 11 holidays per year for full-time employees. The organization is committed to equal opportunity and affirmative action, ensuring a non-discriminatory hiring process. All offers of employment will be subject to appropriate screening checks, including reference and criminal record checks.