Recruitment Assistant

Job Posting Organization:
The International Organization for Migration (IOM) is a leading intergovernmental organization that provides services and advice concerning migration to governments and migrants alike. Established in 1951, IOM has grown to include 173 member states and offices in over 100 countries, employing thousands of staff members worldwide. The organization aims to promote humane and orderly migration for the benefit of all, focusing on the needs of migrants and the communities they are part of. IOM's mission includes providing humanitarian assistance, supporting sustainable development, and fostering international cooperation on migration issues.

Job Overview:
The Recruitment Assistant will play a crucial role in supporting the recruitment process for various job categories within the organization. This position involves assisting in sourcing, attraction, and recruitment marketing activities, as well as screening applications for professional roles globally and at headquarters. The successful candidate will be responsible for posting job vacancies, engaging in recruitment marketing through various channels, and ensuring that the recruitment process is efficient and effective. The role requires collaboration with hiring managers and the National Human Resource Officer to ensure a balanced and diverse selection panel, as well as providing guidance and support throughout the recruitment process. The Recruitment Assistant will also handle queries from candidates and stakeholders, conduct initial reviews of selection documents, and maintain talent pipelines, all while ensuring compliance with IOM's values and competencies.

Duties and Responsibilities:
The duties and responsibilities of the Recruitment Assistant include: posting job vacancies and assisting in recruitment marketing through emails, job boards, social media, and relevant forums; creating and updating job posts with relevant keywords for search engine optimization; reviewing panel compositions to ensure diversity; providing guidance to hiring managers; assigning access for panel members to applications; troubleshooting technical issues; engaging in candidate sourcing and attraction activities; screening applications based on pre-defined criteria; preparing and sending closing notices to hiring managers; responding to complex queries from stakeholders; conducting initial reviews of selection documents; tagging candidates in the e-recruitment system; closing requisitions and notifying unsuccessful candidates; maintaining tracking lists; preparing statistical reports; providing administrative support for written tests and interviews; initiating background checks; and serving as a backup for the Recruiting Specialist.

Required Qualifications:
Candidates must possess a university degree in Human Resources Management, Business Administration, or a related field from an accredited institution, along with three years of relevant experience. Alternatively, candidates with completed high school education and five years of relevant experience will also be considered. Experience in a multi-cultural setting is advantageous, as is familiarity with HR IT systems and applications, particularly Oracle Recruiting. Candidates should demonstrate strong organizational and time management skills, as well as outstanding verbal and written communication abilities.

Educational Background:
The educational background required for this position includes a university degree in Human Resources Management, Business Administration, or a related field from an accredited academic institution. Accredited universities are those listed in the UNESCO World Higher Education Database. Candidates with a completed high school or secondary school education may also apply if they have five years of relevant experience.

Experience:
The position requires candidates to have relevant experience in recruitment and human resources, ideally within a multi-cultural environment. Experience with candidates sourcing and attraction techniques is essential, and familiarity with HR IT systems, particularly Oracle Recruiting, is considered an advantage. Candidates should also have a high level of computer literacy and experience in managing recruitment processes.

Languages:
While the job posting does not specify mandatory languages, proficiency in English is typically required for roles within international organizations like IOM. Additional languages may be beneficial, particularly those relevant to the regions in which IOM operates, enhancing communication with diverse stakeholders.

Additional Notes:
This position is subject to local recruitment, meaning only candidates holding a valid residence and work permit for the Philippines will be considered. The appointment will be contingent upon medical fitness certification, verification of residency, and necessary government authorizations. Vaccination against COVID-19 is required for IOM personnel. IOM does not charge any fees during the recruitment process and only accepts applications submitted through its online recruitment system. Candidates are encouraged to visit the IOM Careers website for further information and other job postings.