Operations Assistant

Job Posting Organization:
The Asian Development Bank (ADB) is an international development finance institution that was established in 1966 and is headquartered in Manila, Philippines. ADB is composed of 69 member countries, with 50 of them from the Asia and Pacific region. The organization is dedicated to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while also focusing on eradicating extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under Strategy 203

• The organization emphasizes respect and equal opportunities for all employees, promoting an inclusive environment and encouraging applications from diverse backgrounds, particularly women.

Job Overview:
The Operations Assistant position is situated within the Nepal Resident Mission (NRM) of the South Asia Department (SARD) at ADB. The role is crucial for the smooth functioning of the NRM, where the Operations Assistant will be responsible for a variety of administrative tasks. These tasks include managing records, preparing correspondence and reports, and providing logistical support for ADB missions. The Operations Assistant will ensure that all correspondence and documents are accurately prepared and submitted in compliance with ADB standards. This position requires a proactive approach to managing office operations and supporting the team in achieving its objectives. The Operations Assistant will also play a key role in maintaining effective communication within the office and with external stakeholders, thereby contributing to the overall mission of ADB to foster prosperity in Asia.

Duties and Responsibilities:
The Operations Assistant will undertake a comprehensive range of duties, including but not limited to: ensuring timely and accurate typing, printing, and submission of correspondence and documents; logging and distributing incoming faxes and mail; providing reception services, including screening calls and taking messages; maintaining and updating the office filing system for easy retrieval of documents; assisting in the preparation of reports by retrieving necessary files; photocopying and printing tasks; providing logistical assistance for ADB missions; and supporting the organization of workshops, seminars, and conferences. The role may also involve other responsibilities as reflected in the workplan, ensuring that all tasks are completed efficiently and effectively to support the mission's objectives.

Required Qualifications:
Candidates for the Operations Assistant position must possess a Bachelor's degree in business administration or a related field. Additionally, a minimum of 5 years of relevant work experience is required, with a preference for candidates who have experience in international agencies. A strong understanding of the operational processes within international organizations is essential. The ideal candidate should demonstrate the ability to work collaboratively within teams and establish productive relationships with officials from host governments, donor agencies, and executing agencies. Experience working with individuals from diverse cultural and national backgrounds is also important, as is proficiency in both written and verbal communication in English and the local language.

Educational Background:
The educational requirement for the Operations Assistant position is a Bachelor's degree in business administration or a related field. This educational background is essential to ensure that the candidate possesses the necessary knowledge and skills to perform the administrative and operational tasks required by the role.

Experience:
The position requires at least 5 years of relevant work experience. Candidates with experience in international agencies will be preferred, as this background will provide valuable insights into the operational processes and collaborative work environment typical of such organizations. The ability to work effectively with a diverse range of stakeholders is crucial, and candidates should demonstrate a history of successful collaboration within teams.

Languages:
Proficiency in English is mandatory for this position, both in written and verbal communication. Additionally, knowledge of the local language is required to facilitate effective communication within the Nepal Resident Mission and with local stakeholders. Candidates who possess additional language skills may have an advantage in this role, as it can enhance communication with a broader range of contacts.

Additional Notes:
This appointment is open to both internal and external applicants and is classified as a local staff position, specifically for nationals and permanent residents of Nepal. The position is a fixed-term appointment with the possibility of renewal, initially for a period of up to 3 years or until the Normal Retirement Date (NRD), whichever comes first. After the initial term, ADB may choose to renew the appointment for an additional 3 years based on various factors, including the staff member's performance and the organization's needs. It is important to note that this appointment is not convertible to a regular appointment, and the salary will be competitive, based on ADB's standards and the candidate's qualifications and experience. ADB also offers a comprehensive benefits package, including retirement plans, medical and health benefits, paid leave, and staff development opportunities.