Team Assistant

Job Posting Organization:
The World Bank is a global development cooperative established to provide financial and technical assistance to developing countries. It consists of two main entities: the International Bank for Reconstruction and Development (IBRD) and the International Development Association (IDA). Founded in 1944, the World Bank is owned by 189 member countries and is the largest development bank in the world. Its mission is to reduce poverty and support development by providing loans, guarantees, risk management products, and advisory services to middle-income and creditworthy low-income countries. The organization operates in numerous countries worldwide, focusing on addressing regional and global challenges through its various programs and initiatives. The World Bank Uganda Country Office is part of this larger framework, working specifically on projects that aim to improve the economic and social conditions in Uganda.

Job Overview:
The Team Assistant position at the World Bank Uganda Country Office is designed for a highly organized and experienced individual who can thrive in a fast-paced and culturally diverse environment. The role is crucial for providing administrative, logistical, and operational support to the office, ensuring that the team can effectively address the development challenges faced by Uganda. The Team Assistant will work closely with the Country Manager and Senior Executive Assistant, supporting various sectors and contributing to the overall work program of the unit. This position requires a proactive approach to managing tasks, excellent communication skills, and the ability to maintain confidentiality while handling sensitive information. The successful candidate will be expected to produce high-quality work, manage multiple priorities, and contribute positively to the team's collaborative environment.

Duties and Responsibilities:
The Team Assistant will be responsible for a wide range of operational and administrative tasks, including but not limited to: producing complex texts, reports, presentations, and charts according to World Bank standards; collecting and inputting data into the central database; drafting correspondence and proofreading materials; scheduling and organizing meetings and events; maintaining up-to-date project files; answering queries and managing communication; coordinating with service units and team members; tracking and reporting on operational activities; managing time and schedules; solving non-routine problems; and assisting in logistical planning for various events such as conferences and workshops. The role also involves serving as a backup for other staff and Task Team Assistants, ensuring continuity in project and administrative tasks.

Required Qualifications:
Candidates should possess a Bachelor’s degree in Secretarial Studies, Office Management, Social Sciences, Business Administration, or a related field. A minimum of 3 years of relevant experience in administrative assistance, preferably within multinational or international organizations, is required. The ideal candidate will have excellent written and spoken English skills, with the ability to draft formal and informal correspondence independently. Strong time management and organizational skills, along with the ability to retrieve reference materials from various sources, are essential. The candidate should demonstrate initiative, resourcefulness, and the ability to build positive relationships with senior counterparts in both public and private sectors. A commitment to teamwork and the ability to produce high-quality work under pressure are also critical.

Educational Background:
The educational background required for this position includes a Bachelor’s degree in a relevant field such as Secretarial Studies, Office Management, Social Sciences, or Business Administration. This educational foundation is essential for understanding the administrative and operational functions required in a complex organizational environment like the World Bank.

Experience:
The position requires a minimum of 3 years of relevant experience in administrative assistance or a related field. Candidates with experience in multinational or international organizations will be preferred, as this background provides valuable insights into the operational dynamics and cultural diversity of such environments. Experience in managing administrative tasks, supporting teams, and working under pressure is crucial for success in this role.

Languages:
The mandatory language for this position is English, with a strong command of both written and spoken forms. Candidates should be able to draft a variety of formal and informal correspondence independently and proofread/edit materials effectively. While English is the primary language required, proficiency in additional languages may be considered an asset, although it is not explicitly stated as a requirement.

Additional Notes:
This position is a local recruitment opportunity with a term duration of 3 years. Preference will be given to local talent, meaning applicants who are authorized to work in Uganda for any employer. The World Bank Group offers a comprehensive benefits package, including a retirement plan, medical, life and disability insurance, and paid leave, including parental leave. The organization is committed to diversity and inclusion, ensuring equal opportunities for all applicants regardless of gender, gender identity, religion, race, ethnicity, sexual orientation, or disability. Applications should be submitted in English, and internal applicants may apply according to existing guidelines.