Senior Program Assistant

Job Posting Organization:
The organization is the largest nonprofit dedicated to combating poverty, disease, and inequity globally. Founded on the principle that every individual, regardless of their identity or circumstances, deserves the opportunity to lead a healthy and productive life, the organization emphasizes diversity within its workforce to reflect the global populations it serves. It offers a comprehensive benefits package that includes medical, dental, and vision coverage without premiums, generous paid time off, paid family leave, retirement contributions, regional holidays, and opportunities for employees to engage in various community initiatives. The organization is committed to fostering an environment that supports both personal and professional growth for its employees.

Job Overview:
The Senior Program Assistant (SPA) will play a crucial role in providing high-quality administrative and organizational support to the Africa Program Advocacy & Communication Director, Deputy Director, and their team. This position is essential for ensuring smooth operations within the team and facilitating a range of critical tasks and projects. The SPA will be a core member of the Africa Advocacy team, responsible for representing the leadership in interactions with internal and external partners. The role requires a proactive approach to managing complex calendars, preparing meeting materials, and coordinating logistics for high-level meetings and events. The SPA will also support project management efforts, track timelines, and ensure alignment with regional priorities, making this a dynamic and multifaceted position.

Duties and Responsibilities:
The SPA will manage complex calendars across various time zones, prioritize and schedule numerous appointments, meetings, and travel arrangements. They will collaborate with teams across the foundation to prepare leadership for meetings, including creating agendas and pre-read materials. The role involves providing project management support, coordinating team workloads, and driving the execution of key initiatives. The SPA will also coordinate high-level meetings and events, manage logistics, take meeting notes, and ensure follow-up on action items. Additionally, they will develop briefing materials for leadership engagements, maintain organized files and records, perform basic financial duties, and liaise with stakeholders to support Africa's strategic presence. The SPA will also assist in strategy execution and problem-solving, identifying challenges and recommending solutions to support effective decision-making.

Required Qualifications:
Candidates must possess a bachelor’s degree, with an advanced degree being a plus. Equivalent experience may be considered. A minimum of 5 years of experience supporting senior executives in a fast-paced environment is required. The ideal candidate will have experience in a diplomatic setting, demonstrating good judgment in managing interactions with individuals at all levels, including senior executives. Strong organizational and project management skills, the ability to work autonomously and collaboratively, and a results-oriented mindset are essential. Clear communication skills, both verbal and written, are necessary, along with a bias for collaboration and partnership. Knowledge of the African business environment is desirable, and proficiency in Microsoft Office applications is required.

Educational Background:
A bachelor’s degree is required for this position, with an advanced degree being advantageous. Candidates with equivalent experience may also be considered, indicating that the organization values practical experience alongside formal education.

Experience:
The position requires a minimum of 5 years of experience in supporting senior executives within a complex and fast-paced environment. Candidates should have a proven track record of managing interactions with high-level officials and demonstrating diplomacy and good judgment in their roles. The ability to work independently while being flexible to changing priorities is crucial for success in this position.

Languages:
Fluency in English is mandatory, with excellent verbal and written communication skills being essential for the role. Knowledge of additional languages may be considered beneficial but is not explicitly stated as a requirement.

Additional Notes:
This is a 12-month limited-term role, with the possibility of extension subject to future business needs. The position requires the candidate to legally work in Kenya without visa sponsorship. The organization emphasizes its commitment to diversity, equity, and inclusion in its hiring practices, ensuring equal opportunity for all applicants regardless of their background.