Administrative Officer (Procurement/HR)

Job Posting Organization:
The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda. Established to promote the coherent implementation of the environmental dimension of sustainable development within the United Nations System, UNEP serves as an authoritative advocate for the global environment. The organization operates in multiple countries and employs a diverse workforce dedicated to addressing pressing environmental issues.

Job Overview:
The position of Administrative Officer (Procurement/HR) is situated within the Economy Division of UNEP, specifically in the Administrative Services at the Nairobi duty station, which is the headquarters. The role is crucial for managing human resources and administrative functions within the division. The incumbent will work under the supervision of the Chief of Administrative Services and will be responsible for a variety of tasks that ensure the smooth operation of human resources and administrative processes. This includes overseeing recruitment, managing staff entitlements, and ensuring compliance with UN rules and regulations. The position also involves significant coordination with other service units and internal teams, making it essential for the incumbent to possess strong communication and organizational skills.

Duties and Responsibilities:

• Human Resources Management: The incumbent will initiate, review, process, and follow up on actions related to the administration of the Division's human resource activities, including recruitment, placement, promotion, and training. They will respond to inquiries from staff regarding their entitlements and administrative procedures, oversee vacancy announcement files, and monitor staffing tables.
• General Administration: The role includes drafting correspondence related to administrative and financial matters, coordinating with service units, and assisting in the review of legal instruments. The incumbent may also guide and supervise junior staff.
• Requisitioning/Contract Administration: Acting as a requisitioner for the Director's office, the incumbent will assist with the administration of contracts and prepare necessary UN forms and permissions.
• Data Collection and Analysis: The position requires assisting with data collection, analysis, and preparation of reports for decision-making.
• Visualizations and Information Updates: The incumbent will assist in updating information materials such as web pages and brochures.
• Other Duties: Additional responsibilities may be assigned as needed.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. A minimum of seven years of progressive working experience in administrative services, finance, accounting, audit, human resources, or a related area is required. This experience requirement is reduced to five years for candidates with a first-level university degree or higher. Experience with an Enterprise Resource Planning (ERP) system is essential, and experience in an international organization is desirable. Candidates should demonstrate professionalism, teamwork, and strong planning and organizing skills.

Educational Background:
The educational background required for this position includes a high school diploma or equivalent. Candidates with a first-level university degree or higher will have a reduced experience requirement, indicating that higher education is valued in this role.

Experience:
The position requires a minimum of seven years of relevant experience in administrative services, finance, accounting, audit, human resources, or a related area. For candidates with a first-level university degree or higher, the required experience is reduced to five years. Experience with an ERP system and in an international organization is highly desirable, along with at least one year of experience in data analytics or a related field.

Languages:
Fluency in English is required for this position, as English is one of the working languages of the United Nations Secretariat. Knowledge of another official United Nations language is considered desirable, which may enhance communication and collaboration within the organization.

Additional Notes:
The job posting does not specify additional notes regarding contract duration, seniority level, or compensation. However, it is important to note that the United Nations does not charge any fees at any stage of the recruitment process, including application, interview, or training. The organization also emphasizes its commitment to gender equality and encourages equal participation of women and men in all aspects of work.