Administrative Officer

Job Posting Organization:
The position is located within the Advisory Board on Compensation Claims (ABCC) and the United Nations Claims Board (UNCB) Secretariat Section of the Financial Risk Management Service, which is part of the Finance Division of the Office of Programme Planning, Finance and Budget (OPPFB) in the Department of Management Strategy, Policy and Compliance (DMSPC). This organization is dedicated to managing financial risks and ensuring compliance with UN policies, particularly in relation to compensation claims. The ABCC and UNCB are responsible for adjudicating individual claims for compensation submitted under specific provisions of the UN Staff Rules. The organization plays a crucial role in maintaining the integrity and efficiency of the claims process, ensuring that claims are handled fairly and in accordance with established guidelines.

Job Overview:
The Administrative Officer will play a pivotal role in the management and oversight of compensation claims within the UN system. This position involves ensuring that claims submitted under the provisions of Appendix 'D' to the Staff Rules are triaged appropriately and presented effectively to the Advisory Board on Compensation Claims and the United Nations Claims Board. The officer will be responsible for preparing and implementing the work programme, monitoring financial resources, and ensuring that claims processes are streamlined for efficiency. The role requires a strong understanding of administrative, budgetary, and financial policies, as well as the ability to analyze complex cases and provide sound recommendations. The Administrative Officer will also supervise junior staff and provide guidance on financial administration and management information issues, contributing to the overall effectiveness of the claims management process.

Duties and Responsibilities:
The Administrative Officer will be responsible for a variety of duties, including leading the preparation and implementation of the work programme related to compensation claims, monitoring and reviewing budget estimates and expenditures, and ensuring compliance with UN policies. The officer will develop and implement procedures to streamline claims processes, supervise the preparation of case files for meetings of the ABCC and UNCB, and oversee the processing of approved compensation payments. Additionally, the officer will collect and analyze data to identify trends related to claims, provide relevant statistical information, and ensure that all documentation is adequately maintained. The role also involves providing guidance to junior staff and ensuring that all financial management practices align with UN regulations.

Required Qualifications:
Candidates must possess a strong background in administration, finance, accounting, or human resources management, with a minimum of five years of progressively responsible experience in these fields. The ability to prepare concise briefing notes and present complex matters to senior management is essential. Candidates should also have experience in analyzing and interpreting complex cases and applying professional judgment to provide advice based on applicable policies. Familiarity with UN staff entitlements related to compensation claims is desirable, as is experience within the UN system or a comparable international organization.

Educational Background:
An advanced university degree (Master's degree or equivalent) in business or public administration, finance, accounting, law, or a related area is required. Alternatively, a first-level university degree combined with two additional years of qualifying experience may be accepted in lieu of the advanced degree. This educational background is crucial for understanding the complexities of financial management and administrative processes within the UN framework.

Experience:
A minimum of five years of progressively responsible experience in administration, finance, accounting, human resources management, law, or a related field is required. Candidates should have experience in preparing briefing notes and presenting complex matters to senior management, as well as analyzing and interpreting complex cases. Experience in the UN system or a similar large-scale international organization is desirable, particularly in relation to staff entitlements and compensation claims.

Languages:
English is required for this position, as it is one of the working languages of the United Nations Secretariat. French is also a working language, but it is not specified as a requirement for this job opening. Candidates should be proficient in English, with the ability to communicate effectively in both written and spoken forms. The UN Language Framework provides guidelines for the minimum required level of proficiency in these languages.

Additional Notes:
The job does not specify the contract duration, seniority level, or whether it is full-time or part-time. However, it is important to note that the position is located within the United Nations system, which typically offers competitive compensation and benefits packages. The role may involve working with international teams and requires a commitment to the principles of the United Nations, including gender equality and diversity in the workplace.